Title
Resolution to Approve an Agreement with the Michigan Department of Transportation for the Packard (Anderson to Kimberly) Resurfacing Project
Memorandum
Attached for your review and approval, please find a resolution to approve an agreement between the City of Ann Arbor and the Michigan Department of Transportation (MDOT) for the resurfacing of Packard Road from Anderson to Kimberly (just west of Eisenhower). The agreement is required so that this project can be performed as a Federal Aid project
Funds for this project have been approved in the Street Millage Fund capital budget.
The completed plans were submitted to MDOT in March 2013 for a bid letting on June 7, 2013. This resolution was prepared prior to June 7, so the bid results were not available for inclusion in this memorandum.
Construction
Packard Road is scheduled for construction from July 22, 2013 through September 2013. The work will be phased such that half the road will be under construction while the remainder of the width will be used to maintain two lanes of traffic (two-way traffic) throughout the construction zone. The pavement of Packard will be resurfaced and the curbs will be replaced where needed. Some stormwater inlets will be replaced and sidewalk ramps will be upgraded to current ADA standards.
Following the repaving, Packard will be restriped from four lanes to three lanes with bike lanes to Kimberly Road. This 4-to-3 lane conversion will match the current configuration north of Kensington Drive and follows the recommendations of the Non-Motorized Plan.
Public Communication
Residents and businesses along the corridor were notified of the project, including the 4-to-3 lane conversion, via a mailed flier. In addition, a public meeting was held on March 20 at Cobblestone Farm.
City-State Agreement
One requirement for this type of project is that the City enter into an agreement with the State of Michigan stipulating the funding split and other rights and responsibilities of the parties. It is the same form of agreement that we have used on other federally funded projects.
The combined Federal National Highway System Funds and Federal Surface Transportation Funds - Urban (STPU) are expected to pay for 81.85% of the eligible participating road work. All other costs including the remaining participating construction costs, design, construction engineering, testing, and non-participating items of work will be funded primarily from the Street Millage.
Based on the Engineer's Estimate, the total anticipated project revenue and expenditures of $1,447,900.00 are broken down as follows:
|
Construction |
Design, Construction Eng, etc* |
TOTAL |
Federal National Hwy Sys Funds |
$393,647.00 |
$0 |
$393,347.00 |
Federal Surface Transportation Funds |
$433,353.00 |
$0 |
$433,353.00 |
Local Share Street Millage |
$220,900.00 |
$400,000.00 |
$620,900.00 |
TOTAL |
$1,047,900.00 |
$400,000.00 |
$1,447,900.00 |
*Design, Construction Engineering & Staking, Material Testing, Grading Permit Acquisition, Equipment Rental, Miscellaneous Expenses
The Michigan Department of Transportation (MDOT) will award the contract and the City will act as the project engineer.
Staff
Prepared by: Nick Hutchinson, P.E., Interim Project Management Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Funds for this project have been approved in the Street Millage Fund capital budget; and
Whereas, The Federal Highway Administration will allocate funds in the amount of $827,000.00 for the 2013 resurfacing of Packard Street, from Anderson Avenue to Kimberly Road;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute contract number 13-5202 with the Michigan Department of Transportation for the Packard Resurfacing project, substantially in the form on file with the City Clerk, following approval as to substance by the City Administrator, and approval as to form by the City Attorney;
RESOLVED, That the City Administrator is authorized to take necessary administrative actions to implement this project, including issuing Traffic Control Orders for Packard and associated side streets as necessary, including parking prohibition as needed in excess of 1 block and/or 90 days; and
RESOLVED, That Council authorizes the City Administrator to take necessary administrative actions to implement this resolution.