Title
Resolution to Approve Payment to Ultimate Software Group for Annual Maintenance and Support for FY2013 ($42,000.00) and FY2014 ($220,000.00)
Memorandum
Attached for your review and approval is a resolution to approve a $42,000 payment to The Ultimate Software Group Inc. for FY2013 software annual maintenance and support costs in excess of those originally budgeted for and approved by Council for FY2013 (Resolution R-12-1041), and a purchase order in the amount not to exceed $220,000 to The Ultimate Software Group Inc. for the renewal of the City's UltiPro Human Resource and Payroll Services software annual maintenance and support for FY2014.
The UltiPro Human Resource and Payroll System has been instrumental in allowing the City to systematically manage and control human resource functions, time keeping and payroll.
Using the Time and Attendance module, City personnel can enter their current hours worked, submit requests for personal time off and view current and historic paychecks anytime and anywhere. Using the web-based Human Resource module, employees can elect their benefits and develop their objectives, while managers can perform reviews, manage employee development and recruit new employees.
The additional FY2013 annual maintenance and support costs are due primarily to the high volume of election worker hires during the past year resulting in higher than anticipated fees. There is sufficient funding available in the Information Technology Service Unit operating budget to cover this unplanned expense. Funding for the FY2014 annual maintenance and support for The Ultimate Software Group Inc.’s Ultipro System is budgeted for and contingent on FY2014 Information Technology Services Unit budget approval.
The Ultimate Software Group Inc. received Human Rights compliance approval on March 21, 2012 and Living Wage approval on August 13, 2012.
Staff
Prepared by: Joshua Baron, IT Applications Delivery Manager,
Reviewed by: Tom Crawford, CFO & F...
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