Title
Resolution to Award a Service Agreement to Precision Concrete Cutting (Bid No. 4260, $207,350.00) for the 2013 Ramp & Sidewalk Repair Project
Memorandum
Attached for your review and approval is a resolution to award a Service Agreement to Precision Concrete Cutting in the amount of $207,350.00 for the 2013 Ramp & Sidewalk Repair Project.
The 2013 Ramp & Sidewalk Repair Project consists of the repair of deficient sidewalks in approximately 20% of the City in 2013 as part of the second year of a 5-year program to perform maintenance on the City's entire sidewalk system.
The work of this agreement is the horizontal cutting of sidewalk slabs that have "vaulted" or "displaced" joints. By horizontally cutting sidewalk that is in otherwise good condition, we can avoid its removal and replacement. Based on the current unit prices that we have received from our contractor for this year's ramp and sidewalk project, the cutting of one transverse joint that is vaulted, the City will save about $164 (based upon a typical 5' wide sidewalk that is 4" thick) per location on average. The scope of the cutting is to cut vaulted sidewalk slabs where the vertical displacement is greater than ½" in height. Vertical displacements greater than 1" in height are considered to be too large for cutting and are generally planned to be removed and replaced with new sidewalk.
Project specifications were distributed electronically to contractors, subcontractors, and suppliers. One bid was received and opened on February 15, 2013. The bid, in the amount of $207,350.00 is approximately $46,150.00 lower than the engineer's estimate of $253,500.00. The low bidder was a sub-contractor on last year's project, so the City is familiar with their work and was pleased with the results. Therefore, City staff is comfortable recommending them for this project despite receiving only one bid. A tabulation of the bids is also attached.
Precision Concrete Cutting received Human Rights approval on February 25, 2013. All employees of Precision Concrete Cutting, assigned to work on the project will receive compensation in accordance with the Living Wage Ordinance.
The project will be funded from the Street Resurfacing & Sidewalk Repair Millage that was approved by voters in November 2012.
Staff
Prepared by: Nicholas Hutchinson, P.E., Interim Project Management Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor Adopted 2011-2013 Capital Budget includes sufficient funds for the annual Ramp & Sidewalk Repair Project;
Whereas, The 2013 Ramp & Sidewalk Repair Project includes the repair of deficient sidewalks in approximately 20% of the City and the continued replacement of sidewalk curb ramps to meet the requirements of the Americans with Disabilities Act (ADA) and the approved Consent Decree;
Whereas, The 2013 Ramp & Sidewalk Repair Project is necessary to maintain high quality pedestrian facilities in the City of Ann Arbor;
Whereas, Horizontal cutting of sidewalk to eliminate vertical sidewalk displacements is a cost-effective and low impact solution to assist the City in repairing sidewalks;
Whereas, Competitive bids were received by Procurement on February 15, 2013 and Precision Concrete Cutting was the lowest responsible bidder at $207,350.00;
Whereas, The contractual proposal sets forth the services to be performed by said company, and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, It is now necessary to enter into a Contract with said company for the performance of the work; and
Whereas, Precision Concrete Cutting received Human Rights approval on February 25, 2013, and its employees will receive compensation in accordance with the Living Wage Ordinance;
RESOLVED, That a contract in the amount of $207,350.00 be awarded to Precision Concrete Cutting for the concrete cutting portion of the 2013 Ramp & Sidewalk Repair Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That a contingency amount of $21,000.00 be authorized within the project budget and that the City Administrator be authorized to approve change orders to the construction contract with Precision Concrete Cutting, not to exceed $21,000.00 in order to satisfactorily complete this project; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.