Title
Resolution to Approve the Purchase of Three Pickup Trucks, One Cab & Chassis with 13,000 lb. GVW, and Two Cab & Chassis with 16,500 lb. GVW from Varsity Ford (Macomb County $134,951.00)
Memorandum
The attached resolution authorizes the purchase of two 2013 Ford F-150, Extended Cab Pickup Trucks with a eight foot box at $20,701.00 each, one 2013 Ford F-150 Extended Cab Pickup Truck with a 6.5 foot box at $18,360.00, one 2013 Ford F-350 Cab & Chassis with a GVW rating of 13,000 lbs at $20,407.00 and two 2013 Ford F-450 Cab & Chassis with a GVW rating of 16,500 lbs. at $27,391.00 each for a total of $134,951.00 from Varsity Ford, Ann Arbor, Michigan.
One of the primary objectives of the Fleet and Facilities Unit is to ensure that the City maintains a fleet that is reliable and affordable. One of the ways this is done is by establishing a replacement schedule for each class of vehicle. This does not mean that once a vehicle hits the preset age that it is automatically replaced. When a vehicle comes up on the replacement schedule, a two step evaluation process is used. The first step looks at five categories, including the vehicle’s age, miles/hours of use, type of service, reliability, maintenance and repair cost. The second step consists of the Fleet Service Supervisor’s review of the vehicle repair history and general condition. Each category has a point value that is assigned as follows:
AGE - one point for each year the vehicle is in service
MILES/HOURS - one point for each 10,000 miles or 330 hours of service
TYPE of SERVICE - one point for light duty use to five points for severe duty use
RELIABILITY - average # of work orders per month (1 <.25, 2 =.25 to .50, 3 =.50 to .75, 4=.75 to 1, and 5 = over 1 per month)
MAINTENANCE COST - repair cost as a percentage of purchase price (1 = 20 to 40%, 2 = 40% to 60%, 3 = 60% to 80%, 4 = 80% to 100%, and 5 = Over 100%)
SUPERVISOR REVIEW - based on a review of work order history and the Supervisor’s experience...
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