Title
Resolution to Approve Schedule 10 to the Interagency Agreement for Collaborative Technology and Services for an Extended SAN Solution ($45,099.87)
Memorandum
Attached for your review and approval is a resolution that authorizes the purchase of Extended SAN Services, including three-years of pre-paid maintenance, from Washtenaw County for a one-time payment of $45,099.87. The Extended SAN Service provides a low-cost platform for addressing the need for the storage and offsite replication of large non-transactional datasets such as video, archived files and other media requiring long-term storage.
Washtenaw County intends to purchase the solution, two (2) Dell EqualLogic PSPS6100E disk arrays to serve this purpose for $94,947.10. One of the disk arrays will be located in the shared City/County Data Center located at the Municipal Center and the other will be located at the shared City/County Data Center at the Wheeler Center providing data mirroring in case of an outage or accidental deletion. The Ann Arbor Transportation Authority (AATA) will also be a subscriber of this platform and pay $4,747.36 toward their 5% share of the services.
The City of Ann Arbor, AATA and Washtenaw County information technology staffs will jointly support this service, allowing for expanded expertise, resources and support coverage.
The funds necessary for the City of Ann Arbor's portion of this service are planned for and available in the FY2013 Information Technology Fund.
Upon approval, this agreement will be attached as Schedule 10 to the Interagency Agreement for Collaborative Technology and Services between the City of Ann Arbor, Washtenaw County, and the Ann Arbor Transportation Authority.
The accompanying resolution authorizes the agreement between the City and Washtenaw County for the provision of services as described above.
Staff
Prepared by: Dan Rainey, Director, Information Technology Services Unit
Reviewed by: Tom Crawford, CFO and Financial Services Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Washtenaw County, the City of Ann Arbor and Ann Arbor Transportation Authority entered into a Interagency Agreement for Collaborative Technology and Services;
Whereas, The City is in need of an Extended SAN Solution that provides a low-cost platform for addressing the need for the storage and offsite replication of large non-transactional datasets such as video, archived files and other media requiring long-term storage;
Whereas; Washtenaw County intends to purchase two (2) Dell EqualLogic PSPS6100E disk arrays, to serve as the Extended SAN solution, for $94,947.10;
Whereas, By entering into this agreement, the City of Ann Arbor avoids having to expend its own capital for a similar investment, which would be needed given the amount of data currently under management by the City;
Whereas; By choosing to collaborate on this service offering, the City of Ann Arbor, Ann Arbor Transportation Authority, and Washtenaw County will be participating in a common storage platform for support of large non-transactional datasets such as video, archived files and other media requiring long-term storage; and
Whereas; The $45,099.87 in funds necessary for the City of Ann Arbor's share of this service are planned for and available in the FY2013 Information Technology Fund;
RESOLVED, That City Council approve Schedule 10 to the Interagency Agreement for Collaborative Technology and Services with Washtenaw County as the provider and the City of Ann Arbor and Ann Arbor Transportation Authority as subscribers, for an Extended SAN Solution;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Schedule 10 to the Interagency Agreement for Collaborative Technology and Services after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution without regard to fiscal year.