Title
Resolution to Amend the Fleet and Facility Unit FY 2013 Budget by Appropriating Funds from the Fleet Services Fund Balance and to Approve the Purchase of One Light Rescue Fire Apparatus from Ferrara Fire Apparatus, Inc. (RFP # 827 $264,597.00) (8 Votes Required)
Memorandum
The attached resolution authorizes the purchase of a 2013 Freightliner M2 chassis with Ferrara Light Duty Walk Around Rescue body for use by the Safety Services Area, Fire Department Unit for a total of $264,597.00.
Funds are available for this purchase in the fund balance of the Fleet Services Fund.
This purchase follows a major recommendation of the ICMA study by including a light rescue vehicle in the Fire Department's fleet. This unit will be staffed with two firefighters and will replace the heavy rescue unit currently staffed with three firefighters.
This unit will be lighter and have a shorter wheelbase than the heavy rescue engines that are currently used to respond to medicals calls and will also eliminate the use of Tower 1, or its replacement, on these same calls. The lighter, shorter rescue vehicle should be more maneuverable in narrow city streets and will reduce wear and tear on the heavier fire apparatus, reducing maintenance and repair costs. Although this truck would have limited use in a structure fire response, it would be able to be the first responder in approximately 70 percent of the department's current calls.
The Procurement Unit of the Financial Services Area issued a Request for Proposals for light rescue fire apparatus and seven proposals were received. Staff from the Fire Department, Fleet & Facility Unit, and the Financial Services Area reviewed the proposals and Ferrara Fire Apparatus, Inc., Holden, LA was scored as best fitting the needs of the City. The proposal from Ferrara Fire Apparatus, Inc. met all of the Fire Department's requirements and was the lowest priced proposal.
This unit will replace a 2001 Pierce heavy rescue unit which is scheduled for replacement in fiscal year 2015. This unit will be retained in the fleet as a reserve engine and a 1991 reserve engine will be removed from the fleet and sold at auction.
The estimated delivery of the new light rescue is 5 months after the order is placed.
The Fleet and Facility Unit has adequate funds available in the Fleet Services Fund Balance for this purchase.
Ferrara Fire Apparatus, Inc. received Human Rights approval on August 21, 2012.
Staff
Prepared by: Thomas A. Gibbons, Financial Analyst Fleet and Facilities
Reviewed by: Ollice Hubbard, Fire Chief
Matthew J. Kulhanek, Manager Fleet and Facilities
Craig Hupy, Interim Public Services Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The ICMA review of the Fire Department's operation recommended the inclusion of a light rescue unit in the department's fleet;
Whereas, Replacing the heavy rescue unit currently in the fleet will save on overtime and maintenance cost;
Whereas, Ferrara Fire Apparatus, Inc. had the most responsible proposal to RFP # 827 for light rescue units; and
Whereas, Ferrara Fire Apparatus, Inc. received Human Rights approval on August 21, 2012;
Whereas, Adequate funds for this purchase are available in the Fleet Services Fund Balance;
RESOLVED, That the City Council approves an amendment to the Fleet and Facility Unit FY13 budget by appropriating $264,597.00 from the Fleet Services Fund Balance;
RESOLVED, That City Council approve the issuance of a purchase order to Ferrara Fire Apparatus, Inc. for the purchase of a 2013 Freightliner M2 chassis with Ferrara Walk Around Rescue body for a total amount of $264,597.00;
RESOLVED, That the 1991 reserve engine (number 1090) be sold at auction; and
RESOLVED, That the City Administrator is authorized to take the necessary actions to implement this resolution.