Title
Resolution to Approve a Professional Service Agreement with DLZ Michigan, Inc. ($137,176.65) and Establish a Project Budget for the 2012-2013 Bridge Inspection Program ($165,000.00)
Memorandum
Attached for your review and approval, please find a resolution to approve a professional services agreement with DLZ Michigan, Inc. (DLZ) in the amount of $137,176.65 for the completion of the 2012-2013 Bridge Inspection Program. This resolution also establishes the project budget of $165,000.00 for this work.
By law every bridge in the City must be inspected every two years, followed by a formal inspection report to the Michigan Department of Transportation. The proposed contract with DLZ is for the inspection of 15 structures that are located within our Act 51 street system including 13 City bridges, a portion of the new 5th Avenue Parking Structure that is under the street, and the University of Michigan tunnel under Huron Parkway.
In the fall we will inspect the following six (6) structures and will report our findings to the State of Michigan in November 2012: Island Drive over the Traver Creek; Maiden Lane over the Huron River; Fuller Road (Eastbound and Westbound) over the Huron River; Huron Parkway over the Huron River, Norfolk Southern Railroad and Geddes Avenue; and Wastewater Treatment Plant Drive over the Huron River.
In the fall of 2013 we will inspect the following nine (9) structures and will report our findings to the State of Michigan in November 2013. Broadway over the Huron River; Broadway over Depot Street and the Norfolk Southern Railroad; E. Stadium Boulevard Bridge over S. State Street; E. Stadium Boulevard Bridge over the Ann Arbor Railroad tracks; Fuller Road over the Norfolk Southern Railroad; East Medical Center Drive over the Norfolk Southern Railroad; Eisenhower Parkway over the Ann Arbor Railroad; a portion of the new 5th Avenue Parking Structure that is under the street; and the University of Michigan Tunnel under Huron Parkway.
On July 23, 2012, we received seven proposals from professional engineering firms for the performance of the work. A selection committee comprised of Project Management staff thoroughly evaluated each proposal and interviewed two firms. We believe DLZ to be the most qualified firm for the project based on their proposed scope of work, competitive fee schedule, and interview. DLZ received Human Rights approval on April 11, 2012 and Living Wage approval on May 7, 2012. The form of contract will be the standard professional services agreement drafted by the City Attorney.
In FY13, the project will be funded from the Major Streets Fund ($80,000.00) and the Operation and Maintenance budget of the Sewage Disposal Fund ($7,500.00). In
FY14, the project will be funded from the Major Streets Fund ($70,900.00), if so approved by Council, and with the reimbursements from the University of Michigan and the Downtown Development Authority ($6,600.00).
Staff
Prepared by: Homayoon Pirooz, P.E., Project Management Manager
Reviewed by: Craig Hupy, Interim Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, It is necessary to retain the services of a professional consulting engineering firm to perform the 2012-2013 Bridge Inspection Program;
Whereas, The professional engineering firm of DLZ Michigan, Inc., of Lansing, Michigan has submitted to the City a proposal for the necessary services, setting forth the services to be performed by said firm, and the payments to be made by the City therefore, all of which are agreeable to the City; and
Whereas, DLZ Michigan, Inc. received Human Rights approval on April 11, 2012 and Living Wage approval on May 7, 2012;
RESOLVED, That City Council approve a professional services agreement with DLZ Michigan, Inc. in the amount of $137,176.65 for bridge inspection services;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement, after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That the following project budget is adopted for the life of the project, to be available without regard to fiscal year and pending FY14 budget appropriations and funding availability as indicated:
FY 2013 Major Street Fund (0021) $ 80,000.00
FY 2013 Sewage Disposal Fund (0043) 7,500.00
FY 2014 Major Street Fund (0021) 70,000.00
FY 2014 Major Street Fund (0021)
(Interim financed pending reimbursement
from the U of M and the DDA) 6,600.00
TOTAL $165,000.00
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.