Title
Resolution to Approve the Purchase of a Demo Side Loading Refuse Truck from Fredrickson Supply ($282,044.00.00)
Memorandum
The attached resolution authorizes the purchase of a 2013 Mack LEU chassis with a Labrie Long Reach Helping Hand packer body, for the total amount of $282,044.00, from Fredrickson Supply, Wyoming, Michigan. This unit will replace a 2004 refuse truck used by the Public Services Area, Field Operations Unit.
The truck being replaced has been in service 7 years, 8 months and has 12,750 hours of use. This truck was scheduled for replacement this fiscal year but before the specifications for the replacement truck could be completed and an invitation to bid could be issued, the engine had a catastrophic failure. The estimated cost for a rebuilt engine exceeds $17,000.00. The condition of the other major components of the truck, packer body, automated arm, axles, and suspension warrants replacement of the truck. It is not cost effective to rebuild the engine and then have the truck be removed from service.
Fredrickson Supply is the Labrie dealer for the State of Michigan and is the sole source for Labrie products in the State. All side loading refuse and recycling trucks in the City's fleet have Labrie packer bodies and automated arms. Standardizing to one brand of packer body allows a substantial reduction in parts inventory and reduces operator and mechanic training.
Fredrickson Supply has demo side loading refuse truck that closely matches the trucks in the City's current fleet. They have offered the City a $12,000.00 demo discount on this unit bringing its total purchase price to $282,044.00. By comparison, The City of Grand Rapids recently purchased five similarly equipped units from Fredrickson Supply at a cost of $299,084.20 each.
The Fleet and Facilities Unit has budgeted adequate funds for this purchase. Fredrickson Supply received Human Rights approval on May 16, 2012.
Staff
Prepared by: Thomas A. Gibbons, Financial Analyst, Fleet and Facilities Unit
Reviewed by: Matthew J. Kulhanek, Manager, Fleet and Facilities Unit
Craig Hupy P.E., Interim Public Services Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase a replacement Labrie side loading refuse truck for the City's fleet;
Whereas, It is in the City's best interest to continue to standardize refuse trucks;
Whereas, Fredrickson Supply is the sole Labrie dealer for the State of Michigan; and
Whereas, Fredrickson Supply received Human Rights approval on May 16, 2012.
RESOLVED, That City Council approve the issuance of a purchase order to Fredrickson Supply Company for the purchase of one 2013 Mack LEU Chassis with a Labrie Long Reach Helping Hand side loading packer body in the amount of $282,044.00;
RESOLVED, That funds for this purchase come from the 2012 Motor Equipment budget with funds to be available without regard to fiscal year;
RESOLVED, That the refuse truck being replaced (no. 8633) be stripped of valuable parts and sold as scrap metal; and
RESOLVED, That the City Administrator is authorized to take the necessary actions to implement this resolution.