Title
Resolution to Approve a Renewal of a Three-year Enterprise Agreement with Microsoft, Inc. and Related Three-year Payment Plan with CDW-Government Inc. ($847,802.16)
Memorandum
The attached resolution seeks authorization to approve the second renewal of a three-year Enterprise Agreement with Microsoft Corporation, payable in three installments, FY2012 in the amount of $287,301.44 and FY2013 and FY2014 in the amount of $280,250.36 each to CDW-Government, Inc., totaling $847,802.16, subject to annual budget approvals.
This renewal agreement provides the City access to current software licenses, upgrades and maintenance for Microsoft Windows Desktop Professional, Office365, Windows Server Client Access Licenses, Exchange Mail Client Access Licenses, and SharePoint Server Client Access Licenses. This agreement also provides the City of Ann Arbor the flexibility of spreading the payments for the purchase of this 36-month maintenance agreement over three fiscal years, and continues to provide City employees one additional copy of Office Professional Plus, access to enhanced technical support, 30 days of technical training vouchers, up to $15,000.00 of annual strategic consulting services and the reduced pricing for all core desktop software.
Funds for this maintenance expense are budgeted and approved in the FY2012 Information Technology Service Fund Budget and planned for in the FY2013 and FY2014 IT Fund Budgets. Authorization of the payment plan will allow for the issuance of a Purchase Order in the amount of $287,301.44 for FY2013, as well as the authorization of payment of the balance by purchase orders of $280,250.36 in both FY2013 and FY2014, subject to and subsequent to annual budget approvals in each fiscal year. Under the terms of the Agreement, it may be terminated for non-appropriation should the funding for FY2013 and FY2014 not be approved.
CDW-Government, Inc. received Living Wage and Human Rights approval on May 18, 2012.
Staff
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