Title
Resolution to Approve a Three Year Professional Services Agreement with Hylant Group for Insurance Brokerage Services and Risk Management Consulting ($252,000.00)
Memorandum
The resolution before you is to approve a professional services agreement with Hylant Group for insurance brokerage services and risk management consulting. Funding for this project is budgeted and available in the Risk Fund.
Request for Proposals (RFP) #815 was issued in February 2012. Five responses were received. One was rejected as unresponsive as it lacked a cost proposal. The four remaining respondents were asked to interview before a panel including the Treasurer, Deputy Treasurer, Employee Benefits Manager, and Senior Assistant City Attorney. Those interviewed included:
· Alliant
· Arthur J. Gallagher Risk Management
· Hub International
· Hylant Group
Following the interviews, the committee determined that Hylant Group was most qualified to address the City’s insurance brokerage and risk management consulting needs.
The proposed agreement includes the fee structure for services (below), which totals $252,000 over the three year agreement.
Initial 3-year term
July 1, 2012 - June 30, 2013: $80,000
July 1, 2013 - June 30, 2014: $84,000
July 1, 2014 - June 30, 2015: $88,000
If 2 year extension is elected
July 1, 2015 - June 30, 2016: $92,000
July 1, 2016 - June 30, 2017: $92,000
Although the committee focused primarily on the qualifications of the consultant in its determination, the fee proposal proved to be the lowest cost proposal as well. This cost proposal represents a 36% reduction from the fees paid for similar services in fiscal years 2010, 2011 and 2012.
Hylant Group is an Ohio corporation with offices in Ann Arbor and throughout the Midwest. In 2005, Hylant Group acquired the former Dobson McOmber agency, which had been operating in Ann Arbor for over a century.
The Board of Insurance Administration has reviewed the committee’s recommendation and furthe...
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