Title
Resolution to Approve the Procurement of Water Meters - Phase II from Michigan Municipal Instrumentation, Inc. ($68,195.00)
Memorandum
Attached is a resolution to authorize a purchase order in the amount of $68,195.00 to Michigan Municipal Instrumentation, Inc. Bid Number ITB-4193 was issued in October, 2011 for Procurement of Water Meters - Phase II to replenish depleted inventory of water meters.
The following two bids were received for furnishing water meters:
Michigan Municipal Instrumentation, Inc. $68,195.00
Etna Supply Company $50,221.00*
*(base bid not submitted, unit prices read, unit price list incomplete)
The bid documents requested submittal of pricing for ABB AquaMaster 3 meters. There are approximately 300 ABB meters currently installed in the distribution system. The base bid product was selected to provide an improved product over what is currently installed without incurring the training costs associated with introducing a new manufacturer’s product into the system. Only one bidder submitted bids including the specified meter; Michigan Municipal Instrumentation, Inc. The apparent low bidder did not supply pricing for the specified meters, nor did they submit pricing for the full range of meter sizes required. In addition, the apparent low bidder supplied pricing for meters that are not approved alternates meeting the requirements of the contract specifications.
Since Michigan Municipal Instrumentation, Inc. submitted the only bid to supply the specified water meters, it is recommended that the bid from Michigan Municipal Instrumentation, Inc for $68,195.00 be accepted, and that Michigan Municipal Instrumentation, Inc. be awarded the contract for Procurement of Water Meters - Phase II.
The water meters and supplies to be purchased will be used for operations and maintenance (O & M) requirements such as new meter accounts, or to replace non-warranty meters.
Sufficient funds have been budgeted in the approved FY12 Pub...
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