Title
Resolution to Approve a Purchase Order to Thalner Electronic Laboratories, Inc. for the Purchase of Audio/Video Technology for the City of Ann Arbor Council Chambers ($164,633.21)
Memorandum
Attached for your review and action is a resolution authorizing the creation of a purchase order to Thalner Electronic Laboratories, Inc. in the amount of $164,633.21 plus a 6% contingency of $9,877.99 for the purchase of audio/video technology for council chambers.
The existing audio/video technology utilized by the city's Community Television Network (CTN) and other technology supported by the city IT department is approximately ten years old and in need of replacement to support today's technologies and customer needs. The city IT department and CTN solicited 2 vendors to assess our current environment and provide proposals.
After evaluating both solutions the IT department and CTN are recommending the solution from Thalner Electronic Laboratories, Inc. The current video production system was designed and installed by Thalner Electronic Laboratories, Inc. which makes them well qualified to modify and update the original design and installation. The proposed solution includes upgrading the main video production unit as well as utilizing some of the existing CTN equipment, resulting in cost savings as well as reduced training time for staff. Thalner Electronic Laboratories, Inc. is local to Ann Arbor in the case of needed support and maintenance, has previously provided services to the CTN Manager and IT Director in the past, and has been in business since 1965.
Pricing from vendors is as follows:
* MDIS - $174,709.95
* Thalner Electronic Laboratories, Inc. - $164,633.21
Budget/Fiscal Impact: The City Administrator's Office and IT have included and budgeted for the cost of the purchase in FY 2024 as follows:
* $100,000 - IT Technology Fund
* $75,000 - General Fund City Administrator Budget
Staff
Prepared by: Tom Shewchuk, ITSU Director
Reviewed by: Gre...
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