Title
Resolution to Approve an Emergency Increase to the Osburn Industries Purchase Order for Aggregate Materials (36,750.00)
Memorandum
We request your approval to increase the purchase order to Osburn Industries by $36,750.00 for the purchase of aggregate materials used in Field Operation maintenance activities, including water main breaks, winter maintenance and street repairs.
The Public Services Area solicited ITB-#4238 for aggregate materials for the period of July 1, 2012 through June 30, 2014. The bids were divided into 11 sections with each section distinguished by the type of material. Five companies provided bids. Osburn Industries was determined to be the lowest responsible bidder for 21AA Limestone, Plain Limestone Rip Rap, Heavy Limestone Rip Rap, 1x3 Commercial Limestone, and Top Soil Totaling $36,293.00 On September 4, 2012, City Council approved R-12-413 authorizing the purchase of these materials from Osburn Industries. In addition, due to contract issues with the low bidder, Osburn Industries was awarded the 2NS Sand Aggregate contract.
Due to the severe effects of the winter season, the City has experienced a greater than average number, scope and magnitude of maintenance issues which has caused us to exhaust our authorized purchases for aggregate materials with Osburn Industries prior to the end of the fiscal year. As a result, per City Code 1:315 Field operations requested an emergency purchase order increase from the City Administrator, which was subsequently approved. As required, we are returning to council to report the emergency authorization.
Osburn Industries received Contract Compliance approval on July 30, 2013 and complies with the City's Living wage requirement.
Funds in the approved Public Service Area, Field Operations Service unit operations and maintenance budgets were utilized for the emergency purchases. Upon a complete review of expenditures and system needs due to the unusually difficult winte...
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