Title
Resolution to Approve Professional Service Agreements with Stantec Consulting Michigan Inc. and Hubbell, Roth & Clark (each not to exceed $100,000.00 per year) for General Civil Engineering and Professional Consulting Services for the City of Ann Arbor Field Operations Unit
Memorandum
This memorandum and resolution request approval for Professional Service Agreements for general civil engineering and consulting services with Stantec Consulting Michigan Inc. (Stantec) and Hubbell, Roth & Clark (HRC). The professional service agreements with Stantec and HRC allow for construction and bid documents for unplanned projects to assist Field Operations in responding more quickly to immediate repair needs, prepare easement surveys and legal documents, provide construction inspection services, and other services as needs arise.
In May 2013, the City issued a request for proposals (RFP #864) to provide civil engineering and consulting services to support the Field Operations Services Unit in all disciplines that may be necessary to design repairs for all assets Field Operations is responsible for maintaining. The RFP #864 indicated that two companies would be awarded contracts for up to $100,000.00 per year each for professional services. The City received proposals from eleven companies. Stantec and HRC were selected as the two most qualified firms to provide on-call professional services. At the discretion of the Field Operations Services Unit, tasks will be assigned to one of the two firms depending on firm staff availability, expertise in disciplines necessary to complete the work, approach to the work, and cost. As part of their proposals, each firm has provided to the City a fee schedule for the full range of offered services that the consultants will draw from to provide cost proposals to the City for each assigned task. The contracts are structured with not-to-exceed limits in each of $100,000.00 per year, with no minimum required expenditures.
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