Title
Resolution to Approve Contract with The Conservation Fund for $156,230.00 with Two One-Year Renewal Options
Memorandum
Attached for your review and action is a resolution to approve a contract for professional services with The Conservation Fund, per RFP #842, to provide Program Administration Consulting Services for the Greenbelt and Parkland Acquisition Millage Program. Funding for this contract is in the approved FY 2013 Open Space and Parkland Preservation Millage operating budget.
The Conservation Fund will act as general manager of the Open Space and Parkland Preservation Millage Program, perform requisite administrative functions associated with administration of the Millage Program, and will be responsible for administering all phases of the land preservation program. The consultant will serve as liaison and staff to the Greenbelt Advisory Commission and the Land Acquisition Committee of the Park Advisory Commission on land acquisition processes and procedures. The Community Services Administrator will oversee the direction and quality of work of The Conservation Fund.
RFP was advertised on BidNet and the City’s website. Three potential proposers attended the mandatory pre-proposal meeting. One proposal, from The Conservation Fund, was received on October 28, 2012. The proposal was evaluated on four components: overview of agency and professional qualifications (20 points), past involvement with similar projects (30 points), proposed work plan (30 points), and fee proposal (20 points).
The resolution requests approval of an 18-month contract for $156,230.00 and authorization for the City Administrator to approve two additional one-year renewal contracts, at the City option, if deemed in the best interest of the City
The Conservation Fund received Human Rights approval on August 17, 2012 and complies with the living wage ordinance.
Staff
Prepared by: Sumedh Bahl, Community Services Area Administrator
Approved by: Steven D. Power...
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