Title
Resolution to Award Purchase Orders to Asplundh Tree Expert Company ($90,000.00), Advanced Tree Care Services ($40,000.00) and Owen Tree Service ($30,000.00) for Tree Removal, Stump Removal and/or Tree Trimming Services, ITB - 4141
Memorandum
Attached for your review and approval is a resolution to authorize tree removal, stump removal and tree trimming services totaling $160,000.00 to: Asplundh Tree Expert Company (not to exceed $90,000.00) for tree removal, stump removal, typical municipal trimming and tree pruning; Advanced Tree Care Services (not to exceed $40,000.00) for tree removal and tree trimming; and Owen Tree Service (not to exceed $30,000.00) for stump removal for the Field Operations Service Unit, Public Services Area. The resolution also authorizes an option for the City Administrator to extend each of the purchase orders for three additional one-year periods, with the same amounts, terms and conditions, not to exceed a total of $160,000.00 each year, subject to the approval of the annual appropriation of funds.
As a result of several staff retirements, Field Operations plan to utilize contracted services in order to address essential work. This work was identified by the Tree Inventory Analysis report and will include tree and stump removals as well as tree trimming and pruning. The tree inventory analysis report placed priority one tree removals, stump removal, and tree trimming as work that needs to be completed immediately.
City staff prepared Invitations to Bid and published them on bid net. Four companies responded to the invitation to bid. The bids were divided into four groups: tree and log removal, stump removal, typical municipal trimming, and structural pruning. Asplundh Tree Expert Company was determined to be the lowest responsible bidder for all four groups. It is anticipated that one company will not be able to perform the services required in a timely manner. Thus, staff has decided to award the tree and log remov...
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