Title
Resolution to Approve a 35 Month Contract with Du All Cleaning, Inc. for Janitorial Service at the Ann Arbor Municipal Center, Wheeler Service Center, Water Treatment Plant, Senior Center and Various Smaller Locations ($727,545.00) ITB # 4338
Memorandum
We recommend your approval of the attached resolution authorizing a 35-month contract in an amount not to exceed $727,545.00 with Du All Cleaning, Inc., for janitorial services at the following locations:
911 Dispatch Center
Cleaned 7 days per week
Municipal Center
Cleaned 5 days per week
Wheeler Service Center
Cleaned 5 days per week
Water Treatment Plant
Cleaned 5 days per week
Veterans Memorial Park
Cleaned 5 days per week
Senior Center
Cleaned 4 days per week
Farmers Market
Cleaned 1-3 days per week (Depending on the season)
The contract will start on August 1, 2014 and run thru June 30, 2017. The first 11 months of the contract will not exceed $228,657.00. The contract with the previous cleaning company expired on June 30, 2014. In order to insure there was not a lapse in service we issued a purchase order to Du All Cleaning under the Administrators' authority for the month of July in the amount of $20,787.00 which will bring the total amount spent in FY 2015 to $249,444.00. For each of the next 2 fiscal years, the contract price will not exceed $249,444.00 per year.
The resolution also authorizes an option to extend the contract with Du All Cleaning, Inc., for up to three additional one-year periods with a yearly increase of up to 2% each year, upon approval by the City Administrator, for a total amount not to exceed $1,506,213.00 over the life of the contract including all renewals, with the same terms and conditions subject to the annual appropriation of funds.
Requests for bids were posted on-line and three qualified bids were received. Staff evaluated the bids and determined that the prices where competitive and recommends Du All Cleaning, Inc. be awarded the contract. The bid tabu...
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