Title
Resolution to Approve a Two Year Contract with Harper Electric Inc., for On-Call Electrical Services (Not to Exceed $75,000.00 Annually) RFP #19-17
Memorandum
We recommend your approval of the attached resolution authorizing a 2-year contract in an amount not to exceed $75,000.00 per year with Harper Electric Inc., to provide on-call electrical services at various City facilities. The contract will begin in August 2019 and run through June 30, 2021. A purchase order in an amount not to exceed $75,000.00 per year would be issued for FY20 and FY21, subject to the availability of funding in FY21.
The resolution also authorizes an option to extend the contract with Harper Electric Inc. for one additional two-year period, upon approval by the City Administrator, for a total amount not to exceed $300,000.00 over the life of the contract including all renewals, with the same terms and conditions subject to the annual appropriation of funds. Hourly rates for each year of the contract would be adjusted per the RFP fee proposal form.
Proposals were solicited for On-Call Electrical Services through RFP #19-17 issued by the City and opened on June 14, 2019. Of the two responses received, Harper Electric Inc., Ann Arbor, MI, was selected as the most responsive proposal to the RFP.
As an on-call service, there is no guarantee of work or minimum amount paid to the contractor. Work is completed on a time and material basis when the contractor is called by staff for repair, replacement or preventative maintenance work.
Budget and Fiscal Impact: Funding for these services are included in the FY20 Operations and Maintenance Budgets of the Unit's receiving services. Issuance of the FY21 purchase order and any approved extension for FY22 and FY23 would be subject to the availability of funds from those same sources in subsequent fiscal years.
Harper Electric Inc. complies with the City's Conflict of Interest, Living Wage, Prevailing Wage and Non-Discrimination or...
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