Title
Resolution to Award a Contract to Margolis Companies, Inc. ($295,925.00; Bid No. ITB-4223) for the Purchase, Delivery and Planting of Trees along City Street Rights-of-Way
Memorandum
Your approval is requested to award a contract to Margolis Companies, Inc., in the amount of $295,925.00 for the purchase, delivery, and planting of trees along City street rights-of-way including a one-year guarantee for the tree plantings.
The contract calls for the contractor to plant 1,000 trees along City street rights-of-way within the City of Ann Arbor. A tree planting plan was developed focusing on areas with at least one of the following: low canopy cover; large areas of impervious surfaces; significant impact by the emerald ash borer; or, an aging tree canopy. The tree planting plan, which was included as part of ITB-4223, is attached. Trees decrease the quantity of stormwater runoff and improve the quality of the run-off that does reach local lakes and streams. Ann Arbor’s public trees intercept 65 million gallons of stormwater each year (Source: City of Ann Arbor i-Tree Streets Analysis, 2009).
Bid documents and specifications were distributed electronically to contractors and suppliers. Three bids were received and opened on May 16, 2012. Margolis Companies, Inc., with a bid of $295,925.00, was the lowest responsible bidder.
The resolution establishes a project contingency in the amount of $17,746.50 for an estimated total project budget of $313,671.50. This project is being funded by the approved FY13 Storm Water Capital Budget. The project costs will be reimbursed and repaid as a loan to the State Revolving Fund (SRF). It is anticipated that the City will receive 50% loan forgiveness on this project.
As the Washtenaw County Water Resources Commissioner (WCWRC) will be assessing the City over a maximum of 20 years for this project, the City will not have to expend the full cost of this project at the time of the work. Rather, the reimbursement ...
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