Title
Resolution to approve an amendment to the agreement with Plante & Moran, PLLC for professional services ($54,500.00 Amendment/ 85,000 total contract)
Memorandum
Attached for your review and approval is a resolution authorizing an amendment to the agreement with Plante & Moran for professional services to provide assistance to the City of Ann Arbor Telecommunications Committee in selecting a finalist from the remaining three (3) respondents for the city-wide telephone system and in selecting a telecommunications carrier services vendor.
Plante & Moran will work with the City of Ann Arbor to analyze the final three (3) vendor product offerings, and provide guidance to the City in determining the respondent to award the RFP-676: City-Wide Telecommunications System Upgrade contract, review final configurations and contract terms and assist in managing the project through June 30, 2008
Additionally, The City of Ann Arbor will be publishing a Request For Quote for a new supplier of telecommunications carrier services. These services are used to connect to local and long-distance calling services and will be complimentary to the new telephone system, replacing the current services as the means to make and receive non-city phone calls.
Plante & Moran, PLLC will work with City IT staff to develop a specification based on the City’s known and anticipated local and long-distance usage levels, assist in finalizing the bid specifications, review final bid responses, finalize the selected service configurations, assist in finalization the final contract and oversee the initial implementation of these services.
The funds necessary for these services were budgeted and planned for in the FY2008 Information Technology Services Unit budget and Plante & Moran, PLLC received Human Rights and Living Wage approval on May 30, 2007.
Staff
Prepared by: Marlene Robinson, ITSU Project Manager
Reviewed by: Tom Crawford, CFO
Dan Rainey, Director, Information Technology Services
Body
Whereas, Plante & Moran, PLLC has worked with City Information Technology Service Unit and the City’s Telecommunications Committee to develop and release the specification for the City-wide telecommunication system;
Whereas, The City’s Telecommunications Committee, with assistance from Plante & Moran, has eliminated all but three (3) of the respondents;
Whereas, Plante & Moran has extensive experience and expertise in the selection of current telecommunications systems;
Whereas, There is additional time required to select the finalist for the City-wide telecommunications system;
Whereas, There is a need for Plante & Moran to assist with the carrier services specification, and subsequent bid review and vendor selection;
Whereas, A separate Request for Quote will be released to relevant carriers, vendor questions will be addressed, and the proposal results will be evaluated by Plante & Moran and a comparison report developed;
Whereas, The funds necessary for these services were budgeted and planned for in the FY2008 Information Technology Services Unit budget; and
Whereas, Plante & Moran, PLLC received Living Wage and Human Rights approval on May 30, 2007;
RESOLVED, That City Council approve an amendment to the Plante & Moran, PLLC agreement in an amount not to exceed $54,500.00 for the additional services and not to exceed $85,000.00 overall;
RESOLVED, That the Mayor and Clerk are authorized and directed to execute the contract amendment with Plante & Moran, PLLC after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator is authorized to take all necessary actions to implement this Resolution regardless of fiscal year.