Title
Resolution to Approve a Professional Services Agreement with Wade Trim, Inc. for Design Engineering Services for the Valhalla Drive Sanitary Sewer Extension Project ($97,062.45)
Memorandum
Attached for your review and approval, please find a resolution approving a professional services agreement for design engineering services in the amount of $97,062.45 with Wade Trim, Inc. (WT).
Project UT-SN-06-01, the Valhalla Drive Sanitary Sewer Extension Project, is included in the City's adopted FY08 Capital Budget. The project includes the construction of 8-inch sanitary sewer from Valhalla Drive cross-lots across the University of Michigan's Golf Course and Driving Range. The proposed sewer will outlet into an existing sanitary sewer located in Golfview Lane. Please see the attached drawing that depicts the project location and the proposed routing of the sanitary sewer.
This project includes the construction of approximately 2,500 lineal feet of 8-inch sanitary sewer to serve the residential properties along Valhalla Drive that have failing septic tanks and tile fields. There are seventeen properties located within the proposed service area. Two of the properties are currently within the City and the remaining parcels are located within an island of Pittsfield Township parcels. All parcels will be required to pay the fixed charge improvement charge in effect at the time for sanitary sewer mains when they connect to the proposed sanitary sewer line. We expect to complete the design of the project this year and construct the project in 2009.
A Request for Proposals was issued from the Project Management Services Unit for nine projects. We received proposals from nineteen consulting engineering firms for the requested projects. A selection committee reviewed the submitted proposals. The selection committee consisted of staff from the Project Management Services Unit. Based on the proposals received, the top three consultant teams were selected for follow-up presentations and interviews. The selection committee chose WT for this project based on their proposal, project organization, past experience, project staff, and their competitive fee schedule.
The proposed agreement between WT and the City of Ann Arbor includes all the required engineering services to design the project.
WT received Human Rights and Living Wage approval on June 5, 2008. All personnel involved with this project will receive a "living" wage. The form of the agreement with WT is the standard professional services agreement drafted by the City Attorney.
Staff
Prepared by: Homayoon Pirooz, P.E., Manager, Project Management
Reviewed by: Sue F. McCormick, P.E., Public Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Professional engineering services are needed in the form of design engineering for the Valhalla Drive Sanitary Sewer Extension Project;
Whereas, the Valhalla Drive Sanitary Sewer Extension project and its associated funding was approved by Council as part of the FY08 Capital Budget;
Whereas, Funding will be advanced from the Sewage Disposal System Operating Fund Balance pending the sale of Sewer Revenue Bonds;
Whereas, It is now necessary to enter into an agreement with Wade Trim, Inc. for the design engineering services associated with the project; and
Whereas, Wade Trim, Inc. received Human Rights and Living Wage approval on June 5, 2008;
RESOLVED, That Council approve a Professional Services Agreement with Wade Trim, Inc. in the amount of $97,062.45 for the Valhalla Drive Sanitary Sewer Extension Project;
RESOLVED, That a contingency amount of $15,000.00 be established within the project budget and that the City Administrator be authorized to approve amendments to the professional services agreement not to exceed $15,000.00, in order to satisfactorily complete the project; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the Public Services Director and the City Administrator;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, The City Administrator be authorized and directed to take the necessary administrative actions to implement this resolution.