Title
Resolution to Authorize a Purchase Order to Carrier & Gable, Inc. for Traffic Control Materials and Supplies ($401,500.00)
Memorandum
Please find attached for your consideration a resolution that authorizes a purchase order to Carrier & Gable, Inc. for traffic control materials and supplies. Carrier & Gable, Inc. will supply the City with materials both on the State of Michigan MiDeal contract #591B7700221 and some items that are not included on the State bid as a sole-source supplier
Carrier & Gable Inc., is the sole area distributor for Union Metal Mast-Arms, Carmanah RRFBs, and Qwick-Kurb gateway treatment signage. The City’s specifications require Union Metal mast-arms; the City’s installed RRFB systems are manufactured by Carmanah and must be able to communicate with our current system; and the Qwick-Kurb traffic separator system is currently being used for the pedestrian safety in-street signage (R1-6). The advantages of sole source supply include reduced inventory requirements, the need to train technicians in the repair of only one type of product, and compatibility with existing infrastructure.
Carrier & Gable Inc. holds the State of Michigan MiDeal Contract #591B7700221 for traffic signal and sign materials with the exclusion of Eagle Traffic Control products, which will be solely distributed by Siemens Mobility, Inc. The contract pricing will be utilized for all non-sole-source items.
Staff requests $401,500.00 for several planned projects and for the purchase of normal maintenance supplies as follows:
• Gateway signage at various locations (in-street signage) ($40,500.00)/sole-source
• Ellsworth and Research Park Dr. signal installation ($30,000.00)/sole-source*
• Broadway Park and Broadway signal installation ($30,000.00)/sole-source*
• Pauline and Maple signal rebuild ($23,000.00)/sole-source*
• RRFB installation/maintenance at various locations ($108,000.00)/sole-source
• Maintenance operations including wear-out and crash damage, and support of other City projects ($170,000.00)/MiDealContract #591B7700221*
(*Note: some projects will appear on both the Carrier and Gable, Inc. and Siemens Mobility, Inc. resolutions because materials will be procured from both companies to support the projects)
Budget/Fiscal Impact: Approximately $276,500.00 of the above-mentioned projects will be funded from the approved FY 21 Major Street fund operations and maintenance budget. Approximately $53,000.00 will be utilized for project support and will be expended against the appropriate capital project budgets. In cases of crash damages, the City seeks restitution by billing responsible parties for damages.
Carrier & Gable, Inc. complies with the requirements of the City’s Non-discrimination Ordinance.
Staff
Prepared by: Chuck Fojtik, Transportation Supervisor
Raymond Hess, Transportation Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City needs to purchase $401,500.00 of traffic control materials and supplies for annual maintenance activities and capital project support;
Whereas, Carrier & Gable, Inc. is the sole area distributor in Michigan for Union Metal mast-arms, Carmanah RRFB equipment, and Qwick-Kurb traffic separator signage system;
Whereas, Carrier & Gable, Inc. holds the State of Michigan MiDeal Contract #591B7700221 for traffic signal and sign materials with the exclusion of Eagle Traffic Control products, which are solely distributed by Siemens Mobility, Inc.;
Whereas, Sufficient funds are included in the approved FY 21 Major Street Fund Operations and Maintenance budget and appropriate approved capital budgets; and
Whereas, Carrier & Gable, Inc. complies with the City’s Non-Discrimination Ordinance;
Resolved, That City Council approve a purchase order to Carrier & Gable, Inc. in the amount of $401,500.00 for traffic signal materials and supplies; and
ReSolved, That Council authorize the City Administrator to take the necessary administrative actions to implement this resolution.