Title
Resolution to Approve the 2008 Ann Arbor Jaycees Summer Carnival at Pioneer High School - July 3 to July 6, 2008
Memorandum
Attached for your consideration is a resolution to approve the 2008 Ann Arbor Jaycees Carnival to be held at Pioneer High School from Thursday, July 3 to Sunday, July 6, 2008.
After a number of years with few problems at the Jaycees Summer Carnival, Police presence was reduced last year. However, serious problems occurred during last year's event, and in an effort to regain control of the event, and following discussions this year between the sponsor and Police Services, scheduled Police presence will be significantly increased from 5:00 PM to closing each night, with the doubling of the number of officers and the addition of a supervisor. Last year's preliminary estimated Police costs were approximately $4,000.00 and the estimate for this year's services is approximately $9,000.00.
Although the number of days for this year's event has increased to 4 days from last year's 3 days, the daily hours of operation have been reduced. Last year's hours of operation were 4:00 PM to 12:00 Midnight on Thursday, 12:00 Noon to 12:00 Midnight on Friday, and 12:00 Noon to 8:00 PM on Saturday. This year the sponsor again requested closing times of 12:00 Midnight on Thursday, Friday and Saturday but after discussions with Police Services, the requested hours were modified. The proposed hours of operation for the carnival this year are:
Thursday, July 3 4:00 PM - 10:00 PM
Friday, July 4 12:00 Noon -10:00 PM
Saturday, July 5 12:00 Noon - 10:00 PM
Sunday, July 6 12:00 Noon - 8:00 PM
The event has been coordinated with all relevant City service areas for the purposes of traffic control and for the protection of the health and safety of the participants and the general public.
Pursuant to Chapter 88, Section 7:334 of the City Code, City Council approval is required for this event. In addition, the conditions under which permission is granted are required to be established by Council resolution. Included in the first resolved clause of the resolution is a list of requirements established by Council in previous years for this event.
The sponsor agrees to obtain all necessary permits, to provide evidence of proper liability insurance as required, to comply with all City regulations and will reimburse the City for all event expenses.
Staff
Prepared by: Jan Barber, Management Assistant
Reviewed by: Jayne Miller, Community Services Administrator
Body
Whereas, The Ann Arbor Jaycees have requested permission to hold a carnival at the Ann Arbor Pioneer High School parking lot from Thursday, July 3 to Sunday, July 6, 2008; and
Whereas, Proposed hours of operation for the carnival are:
Thursday, July 3 4:00 PM - 10:00 PM
Friday, July 4 12:00 Noon -10:00 PM
Saturday, July 5 12:00 Noon - 10:00 PM
Sunday, July 6 12:00 Noon - 8:00 PM
Whereas, The City Code of Ordinances prohibits such amusements without the permission of City Council, and subject to conditions established by Council;
RESOLVED, The following constitute the conditions under which permission is granted to hold the event:
1. Noise emitting from the operations of the carnival shall not exceed 80 decibels measured at any adjacent property line.
2. The carnival shall operate only between the hours indicated on the approved Special Events Permit.
3. The Police Services may require certain machines to cease operation if excessive noise complaints are received.
4. Evidence of proper liability insurance protection shall be submitted and approved by the City Attorney.
5. Vendors of food and/or beverage shall be properly licensed to insure sanitary conditions of products consumed by the public.
6. Proper fire lanes shall be maintained at all times.
7. Electrical connections shall be made by a licensed electrical contractor.
8. The event sponsors shall clear the parking lot and surrounding area of any debris resulting from the operation of the carnival upon completion of the event.
9. All other concerns shall be regulated by the City Administrator, the Safety Services Administrator or their designee.
RESOLVED, That permission can be revoked at any time for good cause by the City Administrator, the Safety Services Administrator or City Council.