Title
Resolution to Approve Amendment No. 2 to the Professional Services Agreement with Stantec for the Easy Street Water Main and Road Replacement Project ($21,636.00)
Memorandum
Attached for your review and approval is a resolution to approve Amendment No. 2 to the existing Professional Services Agreement with Stantec for the Easy Street Water Main and Road Replacement Project in the amount of $21,636.00. This change order is necessary to fund additional costs incurred by Stantec to provide the necessary surveying, inspection, testing, and construction management services during the construction of the Easy Street Water Main and Road Replacement Project and will increase the agreement to $313,494.00.
These additional costs were incurred due to the extended duration of the construction contractor's operations to complete the project. As a result of the contractor substantially completing the project work beyond the approved contract completion deadline, the contractor was assessed liquidated damages under the terms of the construction contract to cover damages such as this which were incurred by the city.
Funding for this change order is available in the contingency portion of the project budget. Stantec received Human Rights approval on February 20, 2009 and Living Wage Approval on May 28, 2009.
Staff
Prepared by: Cresson S. Slotten, P.E., Senior Project Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Council Resolution R-348-8-05 approved a professional services agreement with Ayers, Lewis, Norris & May, Inc. (now doing business as Stantec) in the amount of $123,858.00 to perform the detailed design of the project resulting from the Easy Street Alternative Designs Study project;
Whereas, It was necessary to employ a qualified consulting firm to perform construction surveying, inspection, testing, and construction management for the Easy Street Water Main and Road Replacement Project;
Whereas, Council Resolution R-380-8-06 approved Amendment No. 1 to the initial professional services agreement with Stantec in the amount of $168,000.00 to perform the construction surveying, inspection, testing, and construction management services work associated with the project;
Whereas, The amended contract amount of $291,858.00 was based on the required effort necessary to complete the work efforts under the completion time period required in the construction contract documents;
Whereas, The duration of the construction contractor's work requiring efforts by Stantec exceeded the contract requirements such that Stantec incurred $21,636.00 in costs above that in the existing amended professional services agreement;
Whereas, Sufficient funds for this additional work are available in the contingency portion of the project budget; and
Whereas, Stantec received Living Wage and Human Rights approval on February 20, 2009;
RESOLVED, That Council approves Amendment No. 2 to the Professional Services Agreement with Stantec for the Easy Street Water Main and Road Reconstruction Project in the amount of $21,636.00 for the additional effort necessary to perform the complete construction surveying, inspection, testing, and construction management services for the project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said change order after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.