Title
Resolution to Approve a Grant Contract with the Michigan Department of Transportation for Work Related to the Environmental Assessment and Preliminary Engineering for the Safety Extension of Runway 6/24 at the Ann Arbor Municipal Airport ($179,000.00)
Memorandum
Attached for your review and approval is a resolution to approve a grant contract with the Michigan Department of Transportation-Bureau of Aeronautics (MDOT-Aero) in the amount of $179,000.00 for the completion of components of the environmental assessment (EA) and preliminary engineering for the extension of runway 6/24 at the airport. This is the first of three grant agreements for this project. The second grant agreement is also on this agenda. The third and final grant agreement on this project won't be available until late March 2009.
The grant amount of $179,000.00 is comprised of $143,200.00 in federal funds, $31,325.00 in state funds and $4,475.00 in city matching funds. The city's share of this grant is included in the Airport's current operating budget. All funding (city, state and federal) for this project will come from fees paid by users of aviation industry services. The grant is administered by MDOT-Aero and they will make payments directly to the contractor for grant eligible expenses.
This overall project consists of completing an EA of the potential impacts related to an 800' runway extension and a shift of the runway 150' to the southwest. These modifications were depicted on the Airport Layout Plan approved by Council in September 2008. The full scope of the EA will be completed by two consulting firms, Smith Group JJR, LLC and URS Corporation. Smith Group JJR, through their Ann Arbor office, will be the lead consulting firm on the EA tasks including the public involvement and coordination. URS Corporation, the Airport's design engineer, will be preparing preliminary engineering on the runway safety extension and completing other technical tasks in support of the EA and JJR. Preliminary engineering of the runway safety extension is undertaken as part of the EA to determine the full scope and potential impact of the improvement.
The total EA project cost is estimated to be a little over $300,000.00. MDOT-Aero has already approved two Airport Improvement Program Block Grants for this project in the amount of $254,000.00. Approval on the remainder of the overall project funds by MDOT is expected in late March 2009. Eighty percent of the cost of the project is federally funded, 17.5% is state funded with the remaining 2.5% local share is covered in the Airport's operating budget.
The Airport Advisory Committee has reviewed and recommended that Council approve the environmental assessment project.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facility Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The City has approved an Airport Layout Plan which depicts safety related modifications to runway 6/24 at the Ann Arbor Municipal Airport and desires to have an environmental assessment completed to determine the impacts of these proposed modifications;
Whereas, The Federal Aviation Administration (FAA) and the Michigan Department of Transportation - Bureau of Aeronautics (MDOT-Aero) have approved funding and support for the completion of an environmental assessment and necessary preliminary engineering for the safety extension of runway 6/24;
Whereas, The MDOT-Aero, the Airport Advisory Committee, and City staff recommend that City Council approve the grant agreement;
Whereas, MDOT-Aero will administer the grant, including making payments for services directly to the contractor or consultant(s); and
Whereas, The local matching funds ($4,475.00) for this agreement are available in the Airport operating budget;
RESOLVED, That the City Council approve grant contract number 2009-0099 with the Michigan Department of Transportation in the amount of $179,000.00 for work related to the environmental assessment and preliminary engineering for the safety extension of runway 6/24 at the Ann Arbor Municipal Airport;
RESOLVED, That the Mayor and City Clerk be authorized and directed to sign said agreement upon approval as to form by the City Attorney, and upon approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be directed to take the necessary administrative actions to implement this resolution.