Title
Resolution to Approve Amendment No. 1 to the Professional Services Agreement with Perimeter Engineering LLC for General Engineering Services ($55,000.00)
Memorandum
Attached for your review and approval is a resolution to approve Amendment #1 to the Professional Services Agreement, in the amount of $55,000.00 with Perimeter Engineering LLC to perform construction inspection, Civil and Traffic Engineering, and Project Management Services for the total contract amount of $175,000.00
Council approved an agreement with Perimeter Engineering LLC (R-203-6-070), on June 4, 2007 for general Civil and Traffic Engineering, and Project Management Services to augment the support by the PMSU's staff during random and seasonal peak demand periods for engineering services. These services provided have been paid for by previously approved capital budgets. Perimeter Engineering LLC was initially selected through a competitive process and has consistently proven to be reliable, responsive and able to complete the work efficiently.
The initial City Council authorization for the contract with the Perimeter Inc was for $85,000.00 with $35,000.00 for additional services approved by the City Administrator, for the total of $120,000.00. The majority of the total contract amount has been obligated for the survey and inspection services of several capital improvements projects and city inspection of private development projects. The work is ongoing. The additional $55,000.00 being requested would provide for more construction inspection services in 2010 including the construction inspection for the current Bird / Newport / Warrington Utility Improvements Project.
Perimeter Engineering LLC has received Human Rights approval and their employees assigned to work with the City of Ann Arbor will receive compensation in accordance with the Living Wage Ordinance.
Staff
Prepared by: Homayoon Pirooz, P.E., Project Management Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The City of Ann Arbor Project Management Services Unit (PMSU) provides engineering services including capital improvements project management, private development construction inspections, and civil and traffic engineering;
Whereas, The demand for the engineering services and construction inspection fluctuates with time and often creates high peak period demands for construction inspection over and above the resources available in-house;
Whereas, The demand for the peak periods can be met by the addition of temporary engineering services from the consulting firms;
Whereas, The additional engineering support services will be paid for with funds available from approved capital improvements budgets;
Whereas, Perimeter Engineering LLC has demonstrated the required experience, qualified professionals, and competitive fee schedule for the required services; and
Whereas, Perimeter Engineering LLC received Human Rights approval on April 28, 2010, and complies with the living wage ordinance;
RESOLVED, That the City Council approve Amendment No. 1 to the Professional Services Agreement with Perimeter Engineering LLC in the amount of $55,000.00 for the total contract amount of $175,000.00, with funds to be available until expended without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute said amendment after approval as to form by the City Attorney, and approval as to substance by the City Administrator;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That City Council authorizes the City Administrator to take necessary administrative actions to implement this resolution.