Title
Resolution to Approve Second Amendment to Professional Services Agreement with Aaron Seagraves as Public Art Administrator and Appropriate Public Art Fund Balance ($5,410.00) (8 Votes Required)
Memorandum
Your approval is requested to amend the Professional Service Agreement with Aaron Seagraves for consulting services in the amount of $5,410.00. This second amendment to the Professional Service Agreement would extend the agreement by two months, to end July 31, 2013, and would increase the total possible compensation to $30,400.00.
The purpose of the City's public art program is to create public art to improve the aesthetic quality of public spaces and structures, provide cultural and recreational opportunities, contribute to the local heritage, stimulate economic activity and promote the general welfare of the community. The Ann Arbor Public Art Commission (AAPAC) is the oversight body of the program. Commission members are nominated by the Mayor and approved by City Council. Craig Hupy, Public Services Administrator, acts as the City liaison to AAPAC, and, under his direction, the Public Services Area provides support to the Commission.
Ann Arbor's public art program is in the process of completing several new public artworks in 2013 and onto the first half of 2014. Installation of the artwork in the Justice Center lobby is on schedule to take place on May 25, 2013. A design proposal from the four artist finalists for an artwork at the Ann Arbor Stadium Bridges Reconstruction is scheduled to take place on June 7th. Public art projects located at a new rain garden installation, at Kingsley and First Street, and at the Argo Cascades, are also underway. Based on the needed support for the multiple public art projects that are being planned, City staff determined that it was in the best interest of the City to extend the services of the consultant to assist the Commission and the public art program while City staff continue to provide budget planning and monitoring, communications, and general administration for the Public Art Fund.
As the chief contact person for AAPAC, Mr. Seagraves reports directly to the City of Ann Arbor's Public Services Area Administrator. He is currently contracted to work an average of 20 hours per week. His services include providing overall leadership, general management and assistance in the daily operations of the public art program, planning and development, public relations, and the coordination of projects with City staff, stakeholders and artists. Mr. Seagraves has been under contract with the City as the Public Art Administrator since April 2011.
The City first contracted with Mr. Seagraves in April 2011 to May 31, 2012. Thereafter, on June 11, 2012, the City entered into a professional services agreement with Aaron Seagraves for the period from June 11, 2012, through May 31, 2013, in an amount not to exceed $24,000. A first amendment increased the amount of total compensation to an amount not to exceed $24,990.00.
Approval of the second amendment to the professional services agreement with Aaron Seagraves in the amount of $5,410.00, for a total contract amount not to exceed $30,400.00, and for an extension of his continued services as the City of Ann Arbor Public Art Administrator through July 31, 2013, is recommended.
Staff
Prepared by: Craig Hupy, Public Services Administrator
Reviewed by: Abigail Elias, Chief Assistant City Attorney
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City entered into a professional services agreement with Aaron Seagraves on June 11, 2012, to provide professional services as Public Art Administrator for the period June 11, 2012, through May 31, 2013, in an amount not to exceed $24,000.00;
Whereas, A first amendment increased the total compensation to an amount not to exceed $24,990.00;
Whereas, A second amendment to the professional services agreement is needed for Aaron Seagraves to continue to provide professional services as Public Art Administrator through July 31, 2013; and
Whereas, Funding for this amendment is available in the Public Art Fund, fund balance;
RESOLVED, That City Council approve the second amendment to the professional services agreement with Aaron Seagraves to extend the contract to July 31, 2013, and to increase the contract by $5,410.00, for a total contract amount not to $30,400.00;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said second amendment to the professional service agreement with Aaron Seagraves after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That $5,410.00 be appropriated from the Public Art Fund, fund balance, to be available without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.