Title
Resolution to Approve a Construction Contract with Bloom Roofing Systems for Roof Replacements and Repairs for Various Recreation Facilities and Fire Station #4, per Bid No. 3895, in the amount of $261,000.00, Appropriate $201,300.00 from the Park Rehabilitation and Development Millage Fund Balance, Amend the FY08 General Fund Budget by Appropriating Carry Over Funds from FY07 and to Establish a Total Construction Project Budget of $284,300.00 (8 Votes Required)
Memorandum
Attached for your review and action is a resolution to approve a construction contract in the amount of $261,000, appropriate $201,300 from the Park Rehabilitation and Development Millage fund balance, amend the FY08 General Fund budget by appropriating carry over funds from FY07 and establish a $284,300 total construction project budget to complete roof replacements at various recreation facilities and Fire Station #4.
The contract includes complete roof replacement for the Leslie Park Golf Course clubhouse, Huron Hills Golf Course maintenance building, Fuller Park Pool mechanical building, Buhr Park Pool administration building, and Fire Station #4. Also included is a preservative coating that will extend the service life of the existing roofs on the Fuller Park Pool concession building and shower/locker room building. All of the roofs being replaced have exceeded their expected lifespan. All roofs are experiencing multiple leaks from weather and age related deterioration. The Park Advisory Commission has previously recommended use of the Park Rehabilitation and Development Millage fund balance for the roof replacements and repairs for the recreation facilities. Funding for the roof replacement at Fire Station #4 was budgeted in FY07 but was not completed. The attached resolution asks for your approval to carry over and appropriate $83,000 unexpended funds from FY07, which returned to the General Fund fund balance on or after July 1, 2007, to the current budget year, FY08.
Bid documents were distributed to contractors and advertised on MITN BidNet. A total of three contractors submitted bids for the project ranging from $261,000 to $341,500. A bid tabulation of the three bids is summarized in the attached Bid Tabulation sheet. Staff is recommending that the construction contract for the roof replacements and repairs at various recreation facilities and Fire Station #4 be awarded to Bloom Roofing Systems in the amount of $261,000 (Parks Bid Price of $183,000 and Fire Station #4 Bid Price of $78,000).
The resolution includes a recommended construction contingency of $18,300 (10%) for recreation facilities and $5,000 (6.5%) for Fire Station #4 to cover potential contract change orders to be approved by the City Administrator for a $284,300 total construction project budget.
Bloom Roofing Systems meets the living wage and prevailing wage requirements and received Human Rights approval on September 10, 2007.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facility Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Roof replacements are necessary at the Leslie Park Golf Course clubhouse, Huron Hills Golf Course maintenance building, Fuller Park Pool mechanical building, Buhr Park Pool administration building and Fire Station #4 due to multiple leaks from weather and age related deterioration;
Whereas, Roof repairs are necessary at the Fuller Park concession building and shower/locker room building;
Whereas, Sealed bids for roof replacements and repairs were opened September 5, 2007 and Bloom Roofing Systems was determined to be the lowest responsible bidder under Bid No. 3895;
Whereas, Bloom Roofing Systems meets the living wage and prevailing wage requirements and received Human Rights Approval on September 10, 2007;
Whereas, Fire Station #4 roof replacement was budgeted in FY07 but was uncompleted
at year end;
Whereas, Unexpended funds from FY07 returned to the General Fund fund balance on
or after July 1, 2007; and
Whereas, Funds in amount of $201,300 for the project are available in Park Rehabilitation and Development Millage fund balance;
RESOLVED, That City Council appropriate $201,300 from the Park Rehabilitation and Development Millage fund balance for roof replacements and repairs at various recreation facilities;
RESOLVED, That City Council approve an amendment to the General Fund by appropriating carry-over funds of $83,000 to the FY08 General Fund operating budget for Fire Station #4 roof replacement;
RESOLVED, That City Council approves a contract per Bid No. 3895 with Bloom Roofing Systems in the amount of $261,000 (Parks Bid Pricing of $183,000 and Fire Station #4 Bid Price of $78,000);
RESOLVED, That a contingency amount of $23,300 ($18,300 Park Rehabilitation and Development millage fund balance, $5,000 General Fund) be established within the project budget and that the City Administrator is authorized to approve additional change orders to the roofing contract with Bloom Roofing Systems, not to exceed $23,300 to complete the project;
RESOLVED, That City Council establishes a total construction project budget of $284,300 with funds to be available until expended without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator is authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency.
BID TABULATION FOR THE
ROOFING PROJECTS AT FIRE STATION #4
AND VARIOUS PARKS FACILITIES
BID NO. 3895
BIDDER Bid Price-Parks Bid Price-Station #4 Contingency Included in Bid Total Bid
Port Huron $253,300.00 $88,200.00 $13,000.00 $354,500.00
Bloom Roofing $183,000.00 $78,000.00 $13,000.00 $274,000.00*
Butcher & Baecker $212,951.00 $69,792.00 $13,000.00 $295,743.00
*Lowest responsible bid