Title
Resolution to Approve a Two (2) Year Purchasing Agreement with Cadillac Asphalt, LLC for Bituminous Patching Materials, ITB-4724 ($136,500.00 Annually)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing up to $136,500.00 annually for the purchase of bituminous patching materials from Cadillac Asphalt, LLC.
The bid was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. One (1) bid was received and publicly opened on August 2, 2022. Cadillac Asphalt, LLC was determined to be a responsible bidder for UPM high-performance asphalt cold mix and Durapatch cold applied instant asphalt repair materials.
|
Material |
Price/Ton |
|
UPM-Delivered |
$136.50 |
|
UPM - Pick Up |
$125.00 |
|
Durapatch - Delivered |
$126.50 |
|
Durapatch - Picked Up |
$115.00 |
The recommended purchase order to Cadillac Asphalt, LLC for bituminous patching materials are for normal maintenance activities such as temporary utility trench repair, pothole patching and miscellaneous street repairs.
Budget/Fiscal Impact: Funding is available in the approved FY23 Public Works Operations and Maintenance budgets to be charged as appropriate and will be available in subsequent annual budgets if approved by Council.
Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage ordinances.
Staff
Prepared by: Paul Matthews, Assistant Public Works Manager
Reviewed by: Molly Maciejewski, Public Works Manager
Brian Steglitz, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Public Works needs to purchase bituminous patching materials used for normal maintenance activities such as temporary utility trench repair, pothole patching and miscellaneous street repairs;
Whereas, One bid (ITB-4724) was received by the Procurement Unit on August 2, 2022;
Whereas, Cadillac Asphalt, LLC was determined to be a responsible bidder for UPM high-performance asphalt cold mix and Durapatch cold applied instant asphalt repair materials;
Whereas, Funding is available in the approved FY23 Public Works Operations and Maintenance budgets; and
Whereas, Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That City Council approve a two (2) year purchase agreement with Cadillac Asphalt, LLC in the amount not to exceed $136,500.00, annually, for bituminous patching materials, subject to the annual appropriation of funds;
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.