Title
Resolution to Approve a Contract with Nagle Paving, Inc. to Renovate the Parking Lot and Tennis Courts at Veterans Memorial Park, ITB No. 4103 ($265,910.00)
Memorandum
Attached for your review and action is a resolution to approve a $241,736.00 contract with Nagle Paving, Inc. and a $24,174.00 (10%) construction contingency to renovate the parking lot and tennis courts at Veterans Memorial Park.
The parking lot and tennis courts are in need of repair, with cracking asphalt, deteriorated fencing, and ramps that do not meet barrier free code. This project would replace the asphalt, fencing, ramps, and some curbing. The fencing around the courts is from 1972 and in need of replacement. The courts were built in 1972 and have been resealed once since then and are badly in need of resurfacing. These tennis courts are some of the more heavily used in the Parks system and are lit, allowing for later use in the Spring and Fall. The configuration of the lot and courts will remain the same.
Three bids were received for this project:
Nagle Paving, Inc. $241,736.00*
ABC Paving, Inc. $249,954.45
T & M Asphalt $253,500.00
*Lowest Responsible Bid.
A 10 % construction contingency is included to cover potential contract change orders to be approved by the City Administrator. It is requested that a $265,910.00 total construction project budget be established for the life of the project without regard to fiscal year. Funding is available in the approved FY 2010 Park Rehabilitation and Development Millage.
Nagle Paving meets the living wage and prevailing wage requirements and received Human Rights approval June 9, 2010.
Staff
Prepared by: Amy Kuras, Landscape Architect II
Reviewed by: Colin Smith, Parks & Recreation Services Manager and Sumedh Bahl, Community Services Area Administrator
Body
Whereas, The parking lot and tennis courts at Veterans Memorial Park are in need of repair;
Whereas, Competitive bids were received by the Purchasing Department on June 3, 2010,
Whereas, Nagle Paving, Inc. submitted the lowest responsive bid;
Whereas, Nagle Paving, Inc. received Human Rights approval on June 9, 2010; and
Whereas, Funding for the project is available in the approved FY 2010 Park Rehabilitation and Development Millage;
RESOLVED, That City Council approve a contract with Nagle Paving, Inc. to renovate the parking lot and tennis courts at Veterans Memorial Park for $241,736.00 and approve a construction contingency of $24,174.00 (10%) to cover potential contract change orders for a total project budget of $265,910.00 for the life of the project without regard to fiscal year;
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.