Title
Resolution to Approve an Agreement with the Michigan Department of Transportation for the Fuller Street Culvert Replacement Project ($186,560.02).
Memorandum
Attached for your review and consideration for approval, please find a resolution to authorize an agreement between the City of Ann Arbor and the Michigan Department of Transportation (MDOT) for the Fuller Street Culvert Replacement Project. The agreement identifies project cost allocation and each party’s responsibilities in regard to construction, on-going maintenance and ownership of the storm culvert.
MDOT Office of Rail recently executed a contract for the emergency replacement of a collapsed storm culvert under the MDOT-owned railroad right-of-way at railroad mile post 36.95 near Fuller Street and Glen Court within the City of Ann Arbor. MDOT and City staff worked collaboratively on executing the emergency work prior to damage occurring to the Fuller Street right-of-way and/or railroad tracks as a result of the collapsed storm culvert. Due to urgency of the repair work needed, it was necessary to request the City Administrator to authorize emergency spending authority to cover the City’s share of the cost with the MDOT Office of Rail to complete the work. This emergency request was made and completed on May 5, 2020 in accordance with Administrative Policy and Procedure No. 204 and City Code, Chapter 14, 1:317 Emergency Purchases and Contracts. The delay in reporting the emergency authorization spending was a result of waiting on the receipt of final project cost information and the agreement from MDOT Office of Rail.
Budget/Fiscal Impact: Funding for this work is available in the approved stormwater sewer system capital budget.
Staff
Prepared by: Troy Baughman, P.E., Project Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Emergency repair work was necessary to replace a collapsed storm culvert under the railroad right-of-way near Fuller Street and Glen Court;
Whereas, Both parties reached an understanding with respect to executing the emergency repair work;
Whereas, On May 5, 2020, in accordance with City Code Chapter 14, Section 1:317 Emergency Purchases and Contracts, the City Administrator authorized emergency spending authority necessary to complete the emergency repair;
Whereas, It is necessary to enter into an Agreement with the Michigan Department of Transportation for establishing final cost allocations and both parties responsibilities for the on-going maintenance and ownership of culvert; and
Whereas, Pursuant to City Code Chapter 14, Section 1:317 Emergency Purchases and Contracts, this purchase is being reported to Council and requesting authorization of same.
RESOLVED, That City Council approve an agreement with Michigan Department of Transportation in the amount of $186,560.02 for the City’s share of project cost related to the Fuller Street Culvert Replacement Project and establishing maintenance and ownership responsibilities for the culvert as indicated in the agreement;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement, after approval as to form by the City Attorney, and approval as to substance by the City Administrator; and
RESOLVED, That City Council authorize the City Administrator to take necessary administrative actions to implement this resolution.