Title
Resolution to Ratify City Administrator Approval of Emergency Purchase Order (Sutphen Corporation - $64,464.93)
Memorandum
The attached resolution provides authorization to the City Administrator, pursuant to the authority granted under Section 1:317 of the Ann Arbor City Code, for the repair of the Fire Department Tower Truck.
The tower truck was damaged while exiting Fire Station #1. The bucket struck the building. The yoke that mounts the bucket to the aerial boom was ripped in half, the upper boom section, the bucket, the ladder, and waterway all had a considerable amount of damage.
Sutphen Corporation, the tower truck manufacturer, inspected the damage and prepared a repair estimate. The purchase order includes repairing the ladder and waterway and replacing the yoke, the last section of boom, and the bucket. The total estimated cost of repairs is $64,464.93. The parts that need to be replaced are manufactured and only sold by Sutphen. The tower truck will require re-certification before it can be placed back into service. The re-certification process and the parts make Sutphen a sole source for these repairs.
Because of the importance of getting the Tower Truck back in service to serve our City's residents and to fight fire more effectively, the emergency purchase order was used to approve the repair to the Tower Truck.
Funding for this repair will come from Fleet Service's FY 2015 budget. Once the claim is approved the Insurance Fund will reimburse Fleet's budget the cost of the repair less the standard deductible.
Sutphen Corporation received Human Rights and Living Wage Approval on December 11, 2014
Staff
Prepared by: Ellen S. Taylor, Assistant Fire Chief -Fire Department
Thomas A Gibbons, Financial Analyst - Fleet and Facility Unit
Reviewed by Matthew J. Kulhanek, Manager - Fleet and Facility Unit
Reviewed by: Craig Hupy, Public Service Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor needs to repair the Fire Department's new front line Sutphen Aerial Tower Truck;
Whereas, This Aerial Tower Truck is needed for the Fire Department's first line of defense to protect City residents;
Whereas, This Tower Truck needs to be repaired to continue the Fire Department's fleet replacement rotation process;
Whereas, Sutphen Corporation has provided the estimate cost of $64,464.93 to repair all damage to and re-certify the Tower Truck;
Whereas, There was insufficient time to follow the normal approval process to repair the Tower Truck in a timely fashion;
Whereas, Sutphen Corporation received Human Rights approval on December 11, 2014;
Whereas, Adequate funds for this repair are available in the Fleet Services Fund's FY 2015 budget;
Whereas, A claim will be submitted for the Insurance Fund to reimburse the Fleet Services budget expense, less the standard deductible; and
Whereas, The City Administrator authorized the request to proceed with the repair on an emergency basis on December 10, 2014, having been fully apprised of the urgency of this request.
RESOLVED, That the repair costs of $64,464.93 for Sutphen Corporation to repair the Fire Department's 2013 Sutphen Aerial Tower Truck be ratified and authorized; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution.