Title
Resolution to Approve a Professional Services Agreement with Transmap Corporation Data Collection Services for the Sign Inventory and Pavement Assessment Project (RFP No. 859, $272,490.00) (8 Votes Required)
Memorandum
Attached for your review and approval is a resolution approving a professional services agreement for data collection and consulting services in the amount of $272,490.00 with Transmap Corporation (Transmap) for the Sign Inventory and Pavement Assessment Project. The resolution also provides a ten percent project contingency in the amount of $24,771.96.
In May 2013, the City released RFP 859 for data collection services to complete a sign inventory and assessment to meet new federal regulations. Including pavement assessment allows use of one technology to reduce the cost of both tasks. When complete, the sign inventory and pavement assessment will be used to meet federal regulations, improved efficiency in operations and maintenance, capital improvements planning and integration with an asset maintenance management system.
Both the pavement assessment and sign inventory can be achieved for about what would have been spent on each over the next three years. By approving the resolution, the City is using technology and market place changes to generate savings.
Transmap was selected from a pool of four prospective consultant teams that responded to RFP 859. A selection committee choose Transmap based on their proposal, project organization, work plan, level of effort required accomplishing the specified tasks, and their competitive fee schedule.
The agreement between Transmap and the City of Ann Arbor includes all the required data collection and consulting services to perform this project. Funding for this project is available in the Major Street and Local Street Fund balances.
Transmap received Human Rights and Living Wage approvals on December 09, 2013. All personnel involved with this project will receive a "living" wage. The form of the agreement with Transmap is the standard professional services agreement drafted by the City Attorney.
Staff
Prepared by: David Wilburn, GISP Sr. Application Specialist, Finance and Administration
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Professional consulting services are needed in the form of data collection and consulting for the Sign Inventory and Pavement Assessment Project;
Whereas, It is now necessary to enter into an agreement with Transmap Corporation for the data collection and consulting services associated with this project;
Whereas, Sign Inventories and Pavement Evaluation are activities funded by the Major and Local Street Funds; and
Whereas, Adequate Fund balances are available within the Major and Local Street Fund balances to fund this project;
Whereas, Transmap Corporation has received Human Rights and Living Wage approvals on December 09, 2013;
RESOLVED, That Council approve a Professional Services Agreement with Transmap Corporation in the amount of $272,490.00 for the Sign Inventory and Pavement Assessment Project;
RESOLVED, That $204,368.00 be appropriated from the Major Street Fund Balance for purposes of this project;
RESOLVED, That $68,122.00 be appropriated from the Local Street Fund Balance for the purposes of this project;
RESOLVED, That these funds be made available for the purposes of this project regardless of fiscal year;
RESOLVED, That the City Administrator is authorized to approve amendments to the professional services agreement up to $24,771.96, in order to satisfactorily complete the project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the said agreement after approval as to form by the City Attorney and approval as to substance by the Public Services Administrator and the City Administrator; and
RESOLVED, The City Administrator be authorized and directed to take the necessary administrative actions to implement this resolution.