Title
Resolution to Approve Amendment No. 1 to the Professional Services Agreement with Stantec Consulting Michigan, Inc. for Technical Engineering Services ($250,000.00)
Memorandum
This memorandum and resolution requests approval of Amendment No. 1 to the professional services agreement for technical engineering services with Stantec. Council approved a professional services agreement for $250,000.00 with Stantec through a competitive process in November 2013 as part of Resolution No. R-13-345.
The City is seeking to amend the professional services agreement with Stantec to accommodate additional technical engineering service needs over the next two fiscal years. Stantec is currently supporting Public Services on numerous projects within the Water Treatment Services Unit, as well as serving as the interim Water Treatment Services Engineer while the City's Engineer is serving as the Interim Water Treatment Services Unit Manager.
It is therefore, recommended that City Council approve Amendment No. 1 to the professional services agreement with Stantec, to provide Technical Engineering Services for FY15 and FY16. The original contract to the professional services agreement with Stantec has a termination date of June 30, 2016.
Stantec received Human Rights approval on February 20, 2014, and complies with the living wage ordinance.
Budget/Fiscal Impact
These engineering services are to be funded from the approved FY15 Water Supply System, Parks, and Hydro Fund Operating budgets, and the approved capital budgets, for which services are rendered. Tasks will be assigned on as-needed basis to the appropriate fund. Engineering services for FY16 will be funded from the operating and capital budgets for these fiscal years if so approved by Council.
Staff
Prepared by: Brian Steglitz, P.E., Interim WTSU Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, the Water Treatment Services Unit is seeking to amend the Technical Engineering Services Professional Services Agreement with Stantec because the contract balance is projected to expire by the end of December 2014;
Whereas, The Technical Engineering Services will be funded from the approved FY15 Water Supply System, Parks, and Hydro Fund Operating budgets, and various approved capital budgets; and
Whereas, Stantec has received Human Rights approval on February 20, 2014, and complies with the living wage ordinance.
RESOLVED, That the Amendment No. 1 to the Professional Services Agreement with Stantec is approved in the amount of $250,000.00;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute Amendment No.1 to the Professional Services Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of certain project with proceeds of Bonds;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution; and
RESOLVED, That the funds be available for the life of the project(s) without regard to fiscal year until the Professional Service Agreements end on June 30, 2016.