Title
Resolution to Appropriate $115,000.00 from the Maintenance Facility Unobligated Fund Balance to the Maintenance Facility Construction Project Budget for Final Project and Fund Closure (8 Votes Required)
Memorandum
Attached for your review and action is a resolution to appropriate and amend the Maintenance Facility Construction Project Budget for final closure; as well as fund closure (Fund #0004).
The Maintenance Facility Fund was established to account for the construction of the WR Wheeler Service Center, which houses the Public Works, Parks Maintenance, Fleet and Facilities personnel and equipment. The facility, which is located on Stone School Road in Pittsfield Township, had pedestrian connectivity obligations included in the Planned Unit Development (PUD) Final Site Plan. The final obligations of the PUD have been satisfied; therefore, the project and fund can be prepared for final closure.
Budget/Fiscal Impact: The Facility Construction was funded by a combination of debt issuance and internal fund contributions. Final closure is resulting in refunds to those contributing funds as follows:
The current project budget is insufficient to issue the refunds; resulting in the need to amend the project budget. Funding is available in the Maintenance Facility Fund unobligated fund balance.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer,
Reviewed by: Brian Steglitz, Public Services Area Administrator
Marti Praschan, Chief Financial Officer
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Maintenance Facility Fund and corresponding project was established to account for the construction of the WR Wheeler Service Center;
Whereas, Final Pittsfield Township PUD obligations have been satisfied and the project and fund are ready for final closure;
Whereas, The project budget is insufficient to make the necessary reimbursements to internal contributing funds; and
Whereas, Funding is available in the Maintenance Facility unobligated Fund Balance;
RESOLVED, That $115,000.00 be appropriated from the Maintenance Facility Fund Unobligated Fund Balance to the Maintenance Facility Construction Project (0004).; thereby, increasing the revenue and expenditure project budget;
RESOLVED, That the Maintenance Facility Construction Project Budget and the Maintenance Facility Fund be closed and contributing internal funds be refunded as appropriate; and
RESOLVED, That City Council authorize the Mayor, City Clerk and City Administrator to take necessary administrative actions to implement this resolution.