Title
Resolution to Approve a Professional Services Agreement with Wade Trim, Inc. for Design Engineering Services for the Northside Sanitary Sewer Sub-main Project - Phase I ($127,844.50)
Memorandum
Attached for your review and approval, please find a resolution approving a professional services agreement for design engineering services in the amount of $127,844.50 with Wade Trim, Inc. (WT).
Project UT-SN-83-23, the Northside Sanitary Sewer Sub-main Project - Phase I, is included in the City's adopted FY08 Capital Budget. The project includes the relining of the existing twelve-inch sanitary sewer that runs along the Huron River from Barton to Longshore Drives. We also plan to rehabilitate the existing manholes along this stretch of sewer and rehabilitate a storm sewer outfall along the project route that has fallen into disrepair.
This project is necessary due to extensive intrusion into the sanitary sewer by roots of surrounding trees. The intrusion of the roots has reduced the capacity of the pipe, has caused backups within the sanitary sewer, and has caused our Field Operations forces to mobilize to the site at least once a year to clean the sewer and remove the roots. Since we are planning to reline the sanitary sewer with a continuous liner, the tree roots will no longer be able to penetrate into the sanitary sewer and cause these problems.
This project is located within Argo Park and is located along the Huron River. Because this project is within the park, we are sensitive to the surrounding area and the residents desire to maintain the existing conditions of the area to the greatest extent possible. Therefore, we are planning to hold up to three public information and outreach meetings where we will listen to ideas and opinions, present and discuss options for construction, and share solutions. We are also planning to share with the surrounding residents our construction schedule and other essential project information once the design is complete and the detailed construction schedule is known. We expect the construction to occur in 2009.
A Request for Proposals was issued from the Project Management Services Unit for nine projects. We received proposals from nineteen consulting engineering firms for the requested projects. A selection committee reviewed the submitted proposals. The selection committee consisted of staff from the Project Management Services Unit. Based on the proposals received, the top three consultant teams were selected for follow-up presentations and interviews. The selection committee chose WT for this project based on their proposal, project organization, past experience, project staff, and their competitive fee schedule.
The proposed agreement between WT and the City of Ann Arbor includes all the required engineering services to design the project.
WT received Human Rights and Living Wage approval on June 5, 2008. All personnel involved with this project will receive a “living” wage. The form of the agreement with WT is the standard professional services agreement drafted by the City Attorney.
Staff
Prepared by: Homayoon Pirooz, P.E., Manager, Project Management
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Professional engineering services are needed in the form of design engineering for the Northside Sanitary Sewer Sub-main Project - Phase I;
Whereas, It is now necessary to enter into an agreement with Wade Trim, Inc. for the design engineering services associated with the project; and
Whereas, Wade Trim, Inc. received Human Rights and Living Wage approval on June 5, 2008;
RESOLVED, That Council approve a Professional Services Agreement with Wade Trim, Inc. in the amount of $ 127,844.50 for the Northside Sanitary Sewer Sub-main Project - Phase I;
RESOLVED, That the City Administrator is authorized to approve amendments to the professional services agreement up to $20,000.00 in order to satisfactorily complete the project. The funds for these change orders will come from the contingency line item of the approved project budget;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the Public Services Director and the City Administrator; and
RESOLVED, The City Administrator be authorized and directed to take the necessary administrative actions to implement this resolution.