Title
Resolution to Approve a Professional Services Agreement with Wade Trim, Inc. for Design Engineering Services for the Steere Farm Well Field Water Main Replacement Project ($188,891.90)
Memorandum
Attached for your review and approval, please find a resolution approving a professional services agreement for design engineering services in the amount of $188,891.90 with Wade Trim, Inc. (WT).
Project UT-WS-01-36, the Well Field Water Main Replacement Project, is included in the City's adopted FY09 Capital Budget. The project includes the replacement of and upsizing of the water main and valves within the Steere Farm Well Field. We will also be studying the options for power sources, remote control of the pumps, surge protection, and communications between the Water Treatment Plant and the well field.
This project is necessary due to extensive corrosion that has occurred on the existing water main within the well field due to existing soil conditions within the well field. As part of the design investigation we will study alternative pipe materials and installation techniques that mitigate the adverse effects of the soil conditions. We will also upsize the proposed water main so that we can increase the firm capacity of the well field to increase the overall reliability and security of our water distribution system.
A Request for Proposals was issued from the Project Management Services Unit for nine projects. We received proposals from nineteen consulting engineering firms for the requested projects. A selection committee reviewed the submitted proposals. The selection committee consisted of staff from the Project Management Services Unit. Based on the proposals received, the top three consultant teams were selected for follow-up presentations and interviews. The selection committee chose WT for this project based on their project organization, past experience, project staff, and their competitive fee schedule.
The proposed agreement between WT and the City of Ann Arbor includes all the required engineering services to design the project.
WT received Human Rights and Living Wage approval on July 7, 2008. All personnel involved with this project will receive a "living" wage. The form of the agreement with WT is the standard professional services agreement drafted by the City Attorney.
Staff
Prepared by: Homayoon Pirooz, P.E., Manager, Project Management
Reviewed by: Sue F. McCormick, P.E., Public Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Professional engineering services are needed in the form of design engineering for the Steere Farm Well Field Water Main Replacement Project;
Whereas, The Steere Farm Well Field Water Main Replacement Project and its associated funding was approved by Council as a part of the FY09 Capital Budget;
Whereas, Funding will be advanced from the Water Supply System Operating Fund Balance pending the sale of Water Revenue Bonds;
Whereas, It is now necessary to enter into an agreement with Wade Trim, Inc. for the design engineering services associated with the project; and
Whereas, Wade Trim, Inc. received Human Rights and Living Wage approval on July 7, 2008;
RESOLVED, That Council approve a Professional Services Agreement with Wade Trim, Inc. in the amount of $188,891.90 for the Steere Farm Well Field Water Main Replacement Project;
RESOLVED, That a contingency amount of $30,000 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Wade Trim, Inc., not to exceed $30,000 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the Public Services Director and the City Administrator;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, The City Administrator be authorized and directed to take the necessary administrative actions to implement this resolution.