Title
Resolution to Approve a Purchase Order to Enertron, LLC for the City Hall Network Cabling Project for ($39,704.50)
Memorandum
Attached for your review and action is a resolution authorizing the creation of a purchase order to Enertron, LLC in the amount of $39,704.50 for the City Hall Network Cabling Project.
The City of Ann Arbor is completing a project to remove Asbestos-containing materials in the 3rd, 4th and 5th floor of City Hall (refer to ITB#4310). This affords the City's Information Technology Services Unit the opportunity to replace antiquated network cabling infrastructure within the 3rd, 4th and 5th floors of City Hall, Guy Larcom Municipal Building.
The main goal of this project is to install new network cabling that provides data and voice services for the 3rd, 4th and 5th floors of City Hall.
A majority of network cabling on the 3rd, 4th and 5th floors runs through floor conduit and will be abandoned in-place. New horizontal cabling will be installed above a newly installed acoustical tile ceiling after asbestos abatement is completed.
The City of Ann Arbor solicited bids (ITB #4311) specifying the need for network cabling installation on the 3rd, 4th and 5th floors of City Hall. The City held a mandatory pre-bid meeting on Wednesday, November 6, 2013 and twelve (12) vendors were present. There were eight (8) bids received by the Thursday, November 21, 2013 required submission date. Of the eight (8) bids, one (1) bid was non-conforming.
The respondents' proposals were evaluated based upon standard ITB criteria that included required specifications, professional qualifications and pricing.
Company |
Bid Amount |
AmCom Telecommunications |
$68, 900.00 |
Compass Technology Solutions |
$61, 100.00 |
Eagle Security |
$49, 403.00 |
Enertron, LLC |
$39, 704.50 |
ISI |
$59, 428.99 |
PCS |
$48, 900.00 |
The Datacom Group, Inc. |
$46, 575.00 |
Wiltec Technologies |
$49, 964.00 |
Enertron, LLC was the lowest responsible bid and met all requirements in the ITB specification.
The City Hall Network Cabling Project can be funded through available funds in the FY2014 IT Fund.
Enertron, LLC. received Human Rights and Living Wage compliance approval on December 13, 2013.
Staff
Prepared by: Russell Hanshue, IT Infrastructure Services Manager
Reviewed by: Tom Crawford, CFO and Financial Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Installing new network cabling for data and voice services for the 3rd, 4th and 5th floors of City Hall provides efficient and effective use of network computing resources;
Whereas, The City issued ITB No. 4311 soliciting bids for the installation of the network cabling and Enertron, LLC was selected as the lowest responsible bidder;
Whereas, Enertron, LLC, received Human Rights and Living Wage compliance approval on December 13, 2013; and
Whereas, Sufficient funding for the City Hall Network Cabling Project is available in the FY2014 Information Technology Services Unit budget;
RESOLVED, That City Council approve a purchase order with Enertron, LLC in the amount of $39,704.50; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution regardless of fiscal year.