Title
Resolution to Approve an Amendment No. 2 to a Professional Services Agreement with Complete Corporate Solutions, Inc. to Provide Public Web Access to 15th District Court Historic Data ($40,800.00 Amendment No. 2/$119,600.00 total contract)
Memorandum
Attached for your review and approval please find a resolution that will approve Amendment No. 2 to our existing professional services agreement between the City of Ann Arbor and Complete Corporate Solutions, Inc. (CCSI, Inc.) to reverse engineer an existing product (provide application code programming services) in order to add enhancements to the application database where court records reside. This effort will eliminate errors occurring during data extraction.
The amendment in the amount of $40,800.00 with CCSI, Inc. is for additional application code programming services that are required in order ensure data integrity and to permit third party access to legacy data.
Without these changes, necessary to ensure data integrity, the Court is unable to permit third party access to the legacy data. The Court is required by law to provide access to this database information, and is responsible to ensure the integrity of search results produced from use of these public records.
The Re-Enact application replaced the eNact Case Management Software system, operated by the Washtenaw County Trial Court and whose vendor ceased operations on December 31, 2005.
The first amendment (R07-511) to the agreement with Complete Corporate Solutions, Inc. for Professional Services ($20,000.00 amendment / $78,800.00 total contract), on November 5, 2007, provided for enhancements to the Re-eNact application protoype, and provided for production implementation.
CCSI, Inc. received Human Rights and Living Wage approval on April 09, 2008.
The 15th Judicial District Court is part of the Supreme Court of Michigan administrative and organizational structure.
Funds to cover the cost of the additional services being requested here will come from the 15th Judicial District Court's operating budget.
Staff
Prepared by: Marlene Robinson, IT Project Delivery Manager
Reviewed by: Keith Zeisloft, 15th Judicial District Court Administrator
Dan Rainey, Director, Information Technology Services Unit
Tom Crawford, Chief Financial Officer
Body
Whereas, The 15th Judicial District Court was using the eNACT case management software system, which is managed by Washtenaw County;
Whereas, The eNACT system vendor, Court Specialists, ceased operations on December 31, 2005;
Whereas, The Washtenaw County Trial Court has revoked the 15th Judicial District Court's access to the eNACT system and has removed all 15th Judicial District Court records from eNACT;
Whereas, The City of Ann Arbor's Information Technology Services Unit, at the request of the 15th Judicial District Court Administrator, contracted with CCSI, Inc. to provide the Court with access to data in the now defunct and inaccessible eNACT software application;
Whereas, The Re-ENACT system designed by CCSI, Inc. is now available to the Court and permits read-only access of historical data;
Whereas, Additional programming effort is required in order to construct the program so as to implement all of the necessary functionality needed to allow changes to data and correct errors in searches performed;
Whereas, The historical data residing in these systems is required to conduct routine court operations for the 15th Judicial District Court;
Whereas, The 15th Judicial District Court is part of the Supreme Court of Michigan administrative and operational structure and funding for this project will be provided for with 15th Judicial District Court funds;
Whereas, The 15th Judicial District Court has the necessary funds available in its operating budget; and
Whereas, CCSI, Inc. received Human Rights and Living Wage approval on April 9, 2008;
RESOLVED, That City Council approve Amendment No. 2 to the contract with Complete Corporate Solutions, Inc.(CCSI, Inc.) to provide application code programming, and Client- server database enhancements in an amount not to exceed $40,800.00;
RESOLVED, That the Mayor and Clerk be authorized and directed to execute said amendment to the professional services contract with Complete Corporate Solutions, Inc (CCSI, Inc.), after approval as to form by the City Attorney and approval as to substance by the Court Administrator and Court Judge; and
RESOLVED, That the City Administrator is authorized to take all necessary administrative actions to implement this Resolution.