Title
Resolution to Approve a Three-Year Professional Services Agreement (PSA) for Playground Improvement Services for Parks & Recreation for a Not to Exceed Annual Amount of $150,000.00
Memorandum
Attached for your review and action is a resolution to approve a Professional Services Agreement with Michigan Recreational Construction, Inc. to provide improvement services for playground site renovation projects within the Parks & Recreation system.
The Ann Arbor Park and Recreation system has nearly 80 playgrounds throughout the City. Playground construction and maintenance requires knowledge of and experience with safety standards and guidelines, multiple brands and types of equipment, surfacing types, drainage installation, and equipment construction requirements. In order to construct and maintain safe playgrounds, a contractor who will be able to assess sites, properly install surfacing and equipment, and make repairs must have both the expertise and experience to implement these safety standards.
Pre-qualifying a construction company with appropriate experience to perform work saves valuable staff time and expedites project completion. Having a contractor with the knowledge and qualifications to perform the myriad services required at the City's playgrounds will assist in making Ann Arbor's playgrounds safe for all users.
Pre-qualifying consultants was initially implemented six years ago to create efficiencies and streamline the process of choosing architects and engineers for a variety of Parks & Recreation projects on an as-needed basis. It has proven to be very successful. This is the first contract focused on playgrounds.
Request for Proposal (RFP) #919 was released on December 18, 2014, and was advertised on the Michigan Inter-Governmental Trade Network as well as on the City of Ann Arbor Purchasing website. Three firms submitted proposals including Michigan Recreational Construction, Inc, KEO & Associates, Inc, and Great Lakes Recreation Company. After review of qualifications and interviews, staff selected Michigan Recreational Construction to be the most qualified firm for the required services.
Michigan Recreational Construction, Inc. has extensive experience with all aspects of playground construction and maintenance. They will be providing a wide variety of services to insure that new playgrounds are installed properly, that thorough inspections are performed and repairs prioritized on existing structures, and other playground services, such as surfacing and edging replacements, are completed as needed.
The firm will submit a fee proposal for each project so that staff has a basis upon which to evaluate the individual projects. Individual work statements will be issued for each project.
Staff is recommending approval of a professional services agreement (PSA) with Michigan Recreational Construction on an as-needed basis for a period of three years. Total expenditures per fiscal year per individual contract will not exceed $150,000.00.
Funding is available in the approved FY2015 Parks Maintenance and Capital Improvements budget to cover the cost of these services and funding for services in FY 2016 and FY 2017 will be contingent upon City Council approval of the Parks Maintenance and Capital Improvements budget.
The Park Advisory Commission recommended approval of these agreements at their January 27, 2015 meeting.
Attachments: Request for Proposals for Playground Improvement Services
Staff
Prepared by: Amy Kuras, Park Planner
Reviewed by: Colin Smith, Parks and Recreation Services Manager and Sumedh Bahl, Community Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City issued a Request for Proposals, RFP #919, to identify contractors experienced in Playground improvements projects;
Whereas, Three firms submitted proposals in response to RFP #919;
Whereas, Staff has selected Michigan Recreational Construction, Inc. as qualified to perform the type of work identified in RFP #919:
Whereas, Award of contracts for services on an as-needed basis will allow the City to expedite the playground improvements in the Parks & Recreation system;
Whereas, Funding is available in the approved FY2015 Parks Maintenance and Capital Improvements budget to cover the cost of these services;
Whereas, Funding for services in FY 2016 and FY 2017 will be contingent upon City Council approval of the Parks Maintenance and Capital Improvements budget; and
Whereas, Michigan Recreational Construction complies with the requirements of the nondiscrimination and Living Wage Ordinance;
RESOLVED, That City Council approve a three-year Professional Services Agreement for Playground Improvement Services with Michigan Recreational Construction; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Professional Services Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney for an amount not to exceed $150,000.00 per fiscal year for three years.