Title
Non-Discrimination Ordinance Contractor Compliance Human Rights Commission Annual Report - Calendar Year 2016 Summary
Memorandum
This is the Human Rights Commission’s first annual report on contractor compliance with the City’s Non-Discrimination Ordinance, pursuant to the Ann Arbor Human Rights Non-Discrimination ordinance, section 9:158.
In summary:
• We have confirmed that all contractors whose spending is over $25,000 in any given quarter have on-file up-to-date, signed Declarations of Compliance with the Ann Arbor Non-Discrimination Ordinance (NDO) prior to the issuance of a purchase order.
• One of the provisions of the NDO is that all applicable contractors post the City-provided poster at all work locations where their employees provide services under a contract with the City. The City-provided posters summarize the provisions of the City’s NDO and explain how employees can read the ordinance itself, submit questions about discrimination, and/or file complaints under the NDO.
• In calendar year 2016, there were no documented and/or reported contractor violations of the Non-Discrimination Ordinance and no contracts cancelled based on it.
The Commission has slightly more vigorous Goals for 2017:
• Send all new/renewed contractors an updated Non-Discrimination Poster (9:158(2)) with reminders that these must be posted at all work locations where employees provide services under a contract with the City;
• Confirm all Ann Arbor contractors have the updated poster prominently displayed in accordance with the Ordinance (9:158 (2));
• Track all contractors subject to federal affirmative action requirements (9:158 (3, 4));
• Obtain accurate/current street address, email, and contact person for each contractor;
• Request contractors provide copy of EEO-1 (9:158 (3)) when determined to be appropriate by Purchasing and the Human Rights Commission, and/or complaint received; and
• Request that construction project contractors document good faith efforts to employ local persons in accordance with the Ordinance (9:158 (5)).
Below is a summary of all Contractors who were paid over $25,000 in each quarter of calendar year 2016 for doing business with the City of Ann Arbor:
FY2016-Q3 (January 2016 - March 2016)
72 Total Contractors
19 Received $100k+ = 26% of total
1 of 19 received $1mil+
13 of total were from Ann Arbor; 4 of 13 received $100k+
Total spend of $11,761,942.90
FY2016-Q4 (April 2016 - June 2016)
92 Total Contractors
33 Received $100k+ = 35% of total
3 of 33 received $1mil+
17 of total were from Ann Arbor; 5 of 17 received $100k+
Total spend of $21,747,787.11
FY2017-Q1 (July 2016 - September 2016)
93 Total Contractors
33 Received $100k+ = 35% of total
5 of 33 received $1mil+
13 of total were from Ann Arbor; 4 of 13 received $100k+
Total spend of $25,924,829.80
FY2017-Q2 (October 2016 - December 2016)
75 Total Contractors
33 Received $100k+ = 44% of total
5 of 33 received $1mil+
7 of total were from Ann Arbor; 3 of 7 received $100k+
Total spend of $18,025,686.00
Staff
Prepared by: Human Rights Commission
Colin Spencer, Purchasing Manager
Reviewed by: Tom Crawford, Financial Services Administrator and CFO
Approved by: Howard S. Lazarus, City Administrator