Title
Resolution to Apply for the 2009 COPS Grant from the United States Department of Justice-Office of Community Oriented Policing
Memorandum
In mid-March of 2009, the City of Ann Arbor Police Department received notification that it was eligible for a COPS Grant program that may be used to hire, rehire, or prevent the layoff of sworn personnel. The invitation to submit an application on-line to the United States Department of Justice Office of Community Oriented Policing had a deadline of April 14, 2009.
The 2009 COPS grant requires that the Police Department secure authorization by the appropriate governing body prior to applying and that the person signing the application and these assurances be authorized to do so on behalf of such governing body. On April 13, 2009, the City Administrator did give such authorization and the application was completed and submitted.
Grant requirements also stipulate that grant money may not be used to replace local funds, however, no local match is required for the grant. The grant is for 36 months with a requirement of a 12-month retention period at the end of the grant. The Department must maintain the Officer positions for 12 months after the end of the grant. The grant may not be used for part time or civilian positions. The grant will provide 100% funding, including benefits, at a starting Officer position level. The Department is requesting Council approve the application process to apply for this grant in order to retain four Officer positions.
In keeping with these requirements, and with City procedures, the Department submitted this cover memo with the attached resolution and copy of the application to the City Administrator on April 13, 2009, for review and distribution to City Council members. City Council members received these documents on April 15, 2009, via e-mail communication from the City Administrator advising City Council of the availability for review, in accordance with the grant terms, in preparation for the April 20, 2009, City Council Meeting.
As the 2009 COPS Grant Program uses an on-line application and award documents process involving electronic signatures, the Department is requesting that City Council authorize the City Administrator to apply for the 2009 COPS Grant.
Staff
Prepared by: Khurum Sheikh, Lieutenant, Ann Arbor Police
Reviewed by: Barnett Jones, Safety Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The City of Ann Arbor Police Department was notified in mid March 2009 of its eligibility for the 2009 COPS Grant and invited to apply on-line no later than April 14, 2009, to the United States Department of Justice-Office of Community Policing, which uses an on-line application process involving electronic signatures;
Whereas, The Police Department intends to use the 2009 COPS Grant to retain four Officer positions;
Whereas, The 2009 COPS Grant requires that the Police Department make the grant application available for review by the appropriate governing body prior to its submission;
Whereas, The Department submitted a cover memo with this attached resolution and application to the City Administrator on April 13 for review and distribution to City Council members, via e-mail communication, advising City Council Members of the availability for review, in accordance with the grant terms, in preparation for the April 20, 2009 City Council Meeting;
Whereas, the COPS Grant award is for a duration of 36 months; and
Whereas, The COPS Grant award requires no matching funds, but the award documents specify that any Officer positions funded must be retained 12 months after the end of the grant,
RESOLVED, That City Council approve the grant application with the United States Department of Justice-Office of Community Oriented Policing, indicating its acceptance of the City Administrator, his designee or the Project Director, to submit the application on-line after approval as to substance by the City Administrator and approval as to form by the City Attorney.