Title
Resolution to Approve a Service Purchase Order with DownUnder Municipal Services, LLC for Sanitary Sewer Cleaning Services for the Northside Sanitary Sewer Sub-main Project ($36,219.05)
Memorandum
Attached for your review and approval, please find a resolution approving a Service Purchase Order with DownUnder Municipal Services, LLC in the amount of $36,219.05 for sanitary sewer cleaning and videotaping services on the subject project.
The FY 2008-2013 Capital Improvements Plan (CIP) includes project UT-SN-83-23, the Northside Sanitary Sewer Sub-main Project - Phase I. The project includes the relining of the existing twelve-inch sanitary sewer that runs along the Huron River from Barton to Longshore Drives. We will also be rehabilitating the existing manholes along this stretch of sewer. As part of the project we will also be rehabilitating a storm sewer outfall along the project route that has fallen into disrepair. This project is included in the City's adopted FY 2008 Budget.
As we begun work on the design of the sewer relining we requested our Field Operations personnel to videotape the existing sewer so that we could determine the condition of the existing pipe and verify that the intended design solution was appropriate. Upon reviewing the video inspection, we discovered that the sewer contained several blockages from tree roots that were causing effluent to back-up in the sewer pipe and not allow us to see enough of it to evaluate its condition. As a result, we decided that the sewer needed to be cleaned and the roots removed so that the video inspection could be effective. Due to the location of this sewer, our Field Operations personnel do not have the necessary equipment to be able to reach all portions of the sewer and clean it completely. The services of an outside firm to perform the cleaning are required.
A request for bids for the needed work was issued by the City on October 20, 2008. Bids were received from two companies on October 31, 2008. They were Metro Sewer Cleaners, Inc. and DownUnder Municipal Services, LLC. Both bids contained alternatives that were evaluated by members of the Project Management and Systems Planning Units. The bids were compared with the provided alternatives. The results are as follows:
DownUnder Municipal Services, LLC - $36,219.05
Metro Sewer Cleaners, Inc. - $56,300.00
We are recommending that DownUnder Municipal Services, LLC be approved for this work. We expect the work to begin later this month and completed in its entirety in about two months.
We are also requesting contingency funds for this work in the amount of about 10% of the submitted bid price. With the contingency amount included, the value of the service purchase order will be no more than $39,840.00
Funding for this work has been previously approved as part of the fiscal year 2009 Capital Budget request.
DownUnder Municipal Services, LLC received Human Rights and Living Wage approval on December 5, 2008. All personnel involved with this project will receive a "living" wage.
Staff
Prepared by: Homayoon Pirooz, P.E., Manager, Project Management
Reviewed by: Sue F. McCormick, P.E., Public Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, sanitary sewer cleaning and video taping services are needed for the Northside Sanitary Sewer Sub-main Project;
Whereas, It is now necessary to approve a service purchase order with DownUnder Municipal Services, LLC for the needed sanitary sewer cleaning and video taping work associated with the project;
Whereas, Funds are available in the existing project budget; and
Whereas, DownUnder Municipal Services, LLC received Human Rights and Living Wage approval on December 5, 2008;
RESOLVED, That Council approve a Services Purchase Order with DownUnder Municipal Services, LLC in the amount of $36,219.05 for the Northside Sanitary Sewer Sub-main Project;
RESOLVED, That a contingency amount of $3,620.95 be established and that the City Administrator be authorized to approve additional change orders to the purchase order with DownUnder Municipal Services, LLC not to exceed $3,620.95 in order to satisfactorily complete this project;
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, The City Administrator be authorized and directed to take the necessary administrative actions to implement this resolution.