Title
Resolution to Approve a Purchase Order to Michigan Supreme Court State Court Administrative Office for JIS (Not to Exceed $57,026.80)
Memorandum
Attached for your review and approval is a resolution authorizing a purchase order contract, not to exceed $57,026.80, to the State of Michigan Supreme Court's State Court Administrative Office for the annual software licensing and hosting costs for the Judicial Information System (JIS) case management software. JIS is provided by the State of Michigan Supreme Court's State Court Administrative Office for the 15th Judicial District Court use in its day-to-day operations.
Acquisition, installation and implementation of JIS has permitted the Court to realize several significant operational advantages, including less labor-intensive case entry processes, enhanced unpaid fine/cost collections, electronic integration with the Secretary of State Office for license suspensions (a process that was performed manually) and enhanced case monitoring. JIS is hosted at the Supreme Court State Court Administrative Office Judicial Information System offices at the Hall of Justice in Lansing, Michigan.
The JIS application replaced the eNact Case Management Software system, which is operated by the Washtenaw County Trial Court and whose vendor ceased operation on December 31, 2005.
Funding for JIS was planned for and budgeted in the FY2012 Information Technology Services Unit budget.
Competitive bidding for the annual case management software licensing and hosting services by SCAO-JIS was not required, as the JIS case management software system is the only case management system managed and administered by the Supreme Court of Michigan through the State Court Administrative Office.
Staff
Prepared by: Kathleen McMahon, ITSU Project Delivery Manager
Reviewed by: Keith Zeisloft, 15th Judicial District Court Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The 15th Judicial District Court currently uses the JIS Case Management Software system, managed by the State Court Administrative Office;
Whereas, The 15th Judicial District Court entered into a sole-source software licensing and hosting agreement with State Court Administrative Office Judicial Information System (SCAO-JIS) in July of 2006;
Whereas, The JIS system permits the Court to perform mandated electronic case reporting to the Supreme Court of Michigan and other cost-effective case management operations;
Whereas, SCAO-JIS offers significant operational and efficiency advantages as well as electronic caseload reporting to the Supreme Court of Michigan;
Whereas, The SCAO-JIS case management software system is the only case management system managed and administered by the Supreme Court of Michigan;
Whereas, The 15th Judicial District Court is part of the Supreme Court of Michigan administrative and operational structure;
Whereas, Competitive bidding for case management software licensing and hosting services by SCAO-JIS was not required and not practical; and
Whereas, Funding for this project is from the approved FY2012 Information Technology Services Unit budget;
RESOLVED, That City Council approve a purchase order contract with the Supreme Court of Michigan State Court Administrative Office for Judicial Information System annual software licensing and hosting costs in an amount not to exceed $57,026.80; and
RESOLVED, That the Interim City Administrator is authorized to take all necessary actions to implement this Resolution regardless of fiscal year.