Title
Resolution to Authorize Professional Services Agreements with Stantec Consulting Michigan, Inc. for $125,000.00; and Fishbeck, Thompson, Carr & Huber, Inc. for $125,000.00 for General Civil Engineering and Surveying Services
Memorandum
Attached for your review and consideration for approval is a resolution authorizing Professional Services Agreements with Stantec Consulting Michigan, Inc. (Stantec) for $125,000.00; and Fishbeck, Thompson, Carr & Huber, Inc. (FTC&H) for $125,000.00 for General Civil Engineering and Surveying Services to be performed on an as-needed basis.
The City, through the Project Management Services Unit (PMSU), provides a wide array of services including design and management of capital improvement projects; private development construction plan review; private development utility and road construction inspection; traffic engineering; civil engineering design; construction inspection; drafting; and surveying.
The proposed professional services agreements are intended to supplement and support the existing PMSU staff during high demand periods for engineering services. These firms will only be used when additional support is needed and will not exceed $125,000.00 for each firm. The services provided by these professional services agreements will be paid for within approved project budgets and annual operating budgets.
Many of the activities provided or managed by PMSU are directly impacted by the intensity of construction activities, the condition of the City's infrastructure, private development in the area, and many other variables. These factors often contribute to short and long term fluctuations in demand for the unit's services citywide. The variety of capital improvement projects managed by PMSU also occasionally creates the need for engineering expertise that is not always available within the existing PMSU staff.
In the past, PMSU has selected professional engineering consulting firms to provide general engineering and construction inspection services on an as needed basis. Making use of these firms on an ongoing basis has permitted PMSU to more effectively utilize the existing work force, while continuing to deliver quality and cost effective engineering and project management services.
In April 2014, a request for proposal for General Civil Engineering and Surveying Services was issued (RFP-897), and proposals from seven consultants were received on May 19, 2014. A team of staff members reviewed the proposals and selected Stantec and FTC&H based on their professional qualifications, past experience, and fee quotations. Both consultants have received Human Rights approval and their employees assigned to work with the City of Ann Arbor will receive compensation in accordance with the City's Living Wage Ordinance.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor Project Management Services Unit (PMSU) provides services including design and management of capital improvement projects; private development construction plan review; private development utility and road construction inspection; traffic engineering; civil engineering design; construction inspection; drafting; and surveying;
Whereas, The demand for the project management and engineering services fluctuates with time and often creates periods of peak demand for services beyond the current staffing resources;
Whereas, During periods of peak demand for civil engineering and project management services, PMSU resources would be supplemented with additional resources provided by private professional engineering firms;
Whereas, In response to RFP No. 897 for General Civil Engineering and Surveying Services, the City received seven proposals; and selected Stantec and FTC&H based on their professional qualifications, past experience, and fee quotations;
Whereas, The private engineering consulting support will be paid for within approved project budgets and annual operating budgets.
Whereas, Stantec Consulting Michigan, Inc. received Human Rights approval on February 20, 2014 and complies with the living wage ordinance; and
Whereas, Fishbeck, Thompson, Carr & Huber, Inc. received Human Rights approval on July 30, 2013, and complies with the living wage ordinance.
RESOLVED, That the City Council approve the Professional Services Agreement with Stantec Consulting Michigan, Inc. in the amount of $125,000.00 for General Civil Engineering and Survey Services;
RESOLVED, That the City Council approve the Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. in the amount of $125,000.00 for General Civil Engineering and Survey Services;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreements after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.