Title
Resolution to Approve a Purchase Order with SEHI Computers for FY2015 PC Replacement Program ($55,765.00)
Memorandum
The attached resolution requests approval to issue a purchase order to SEHI Computers for the purchase of personal computing equipment for the FY2015 PC Replacement Program.
Funds for this project in the amount of $60,000.00 have been budgeted in the approved FY 2015 Information Technology Services Unit budget. There are no additional funds being requested at this time.
In April 2012, the City issued ITB 4197 seeking competitive bids for the purchase of replacement computer systems. SEHI was selected as the lowest responsible bidder for pricing, technology, use of green technologies, power management technologies and ability to meet required bid specifications. City Council Resolution R-12-149 approved the bid award and purchase authorization for the scheduled FY2012 and FY2013 PC Replacement Program. Bid pricing under ITB 4197 remained valid until December 2013. In reviewing all available options to obtain pricing for PC replacement after December 2013, and before any decision to release a new bid was made, cooperative pricing opportunities were researched and evaluated.
The City qualifies to participate in the REMC Association of Michigan Statewide $AVE Bid Project. REMC was established by the Michigan legislature (MCL 380.671) and State Board of Education Rules, to bid on behalf of local school districts and eligible agencies, including local governments. The $AVE Bid Project provides large volume bid prices on a variety of technology under bid policies and procedures for product and vendor selection which comply with state bidding laws. All items and vendors are awarded through a sealed bid process by the REMC $AVE Bid Project fiscal agent, Ingham IDS. Product selection criteria include: specifications, price, and product quality. SEHI Computers is a $AVE Bid Project qualified vendor.
SEHI Computers received Human Rights approval on June 18, 2014 and complies with the City living wage requirements.
Staff
Prepared by: Paul Fulton, Manager, ITSU
Reviewed by: Tom Crawford, CFO/Finance and Administrative Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor requires that efficient and interoperable technology be maintained for public safety and government agencies, allowing for the effective delivery of City services;
Whereas, The City 3-fiscal yr contract with SEHI Computers for the purchase of replacement computer systems that when acquired would be compatible with existing systems, provide City users with power management tools and use green technologies expired in December 2013;
Whereas, The City qualifies to participate in the REMC Association of Michigan Statewide $AVE Bid Project which provides large volume bid prices on a variety of technology; under bid policies and procedures for product and vendor selection which comply with state bidding laws;
Whereas; SEHI Computers is a $AVE Bid Project qualified vendor;
Whereas, It is recommended that the City exercise its right to participate in REMC Association Statewide $AVE Bid Project and its competitive sealed bid process; and
Whereas, SEHI Computers received current Human Rights approval on June 18, 2014 and complies with the City living wage requirement;
RESOLVED, That City Council approve issuance of a purchase order to SEHI Computers in the amount of $55,765.00;
RESOLVED, That City Council approve a 10% project contingency to be expended subject to approval of the City Administrator, for the FY2015 PC Replacement Program; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this Resolution, including the approval of expenditure of any and all of the approved contingency.